Teuta Guci's team is a dynamic top real estate team in the East York/Danforth area. We are looking for a driven and dedicated Licensed Real Estate Office Administrator. Your job will be to complete and file the appropriate paperwork for transactions and listings, oversee important deadlines, handle client requests, manage calendars, and direct phone calls. Manage real estate database. You will also work with the Team to manage the production of all marketing materials including the management of the Team's Instagram and Facebook accounts. Our ideal candidate has superb organizational skills, strong customer service, and a good understanding of the real estate transaction process. If this is the job for you, we would love to discuss how you can join us!

Qualifications

• Highly efficient at communicating effectively in both writing and in person
• Excellent written and verbal English language communication skills
• High level of professionalism and must display an acute attention to detail
• Be focused, reliable, innovative, and productive
• Capable of working independently in a hectic and busy work environment
• Passionate about assisting people and providing an excellent customer service experience
• MS Office proficient and familiarity with Real Estate Database programs and TRREB
• Must be a licensed realtor and have previous experience in a real estate office
• Must drive and have a driver's license

Responsibilities

• Coordinate between sellers, buyers, and service providers/realtors access to homes for the purpose of facilitating appointments such as photography, staging, inspections, open houses, showings, etc.
• Gather all listing information including property notes, property photos, pre-listing materials, listing documents, and information required for proper marketing of properties from both listing realtor and sellers
• Follow up with sellers and buyers to complete documents, disclosures, and any other required paperwork needed for compliance and for listing and buying a home
• Prepare MLS worksheets, post and update listings on MLS, post to social media and to all marketing venues within pre-set timeframes
• Maintain client communication, calendar management, database maintenance, and document management
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Always be courteous and provide customers with an excellent experience and serve as a liaison between seller, buyer, and broker for each transaction
• Complete paperwork for all real estate transactions in a timely manner to ensure transactions are seamless
• Monitor deadlines and provide notices to appropriate parties when necessary
• Assist the real estate team in facilitating and organizing local events to foster connection to people in the neighborhood
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Perform clerical work and assist with open house events for our company
• Other duties as they arise.

Job Type: Full-time

Salary: $55,000.00-$65,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Tips

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Real Estate: 1 year (required)

Language:

• English (required)

Licence/Certification:

• Real Estate Licence (required)

Work Location: One location

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