Project Specialist – Full Time (37.5 hours per week)
Location Flexible (British Columbia, Saskatchewan, Manitoba, Ontario)

Are you a highly organized person who enjoys building relationships and establishing connections? Do you value and want to contribute to community led work that supports changemakers to be impactful in their communities?

We are looking for a new team member who will help facilitate social, economic, and environmental solutions led by communities. The Project Specialist will provide direct support and advice to a portfolio of environmental stewardship, social justice, and cultural revitalization projects. The Specialist is also responsible for leading or supporting a variety of work to enhance both the project experience and advance the Shared Platform throughout the country.

The Project Specialist is part of a team that spans the country that supports MakeWay’s Shared Platform. This position is supported by the Director, Shared Platform and works with a large team of Project Specialists and Project Coordinators that are located throughout the country.

MakeWay builds partnerships and solutions to help nature and communities thrive together. We are made up of two legal charitable entities: MakeWay Charitable Society, a shared platform home to over 65 innovative community-led projects staffed by 150 change makers; and MakeWay Foundation where about 70 people are advancing place-based programs that support Indigenous-led solutions and conservation in the North, Pacific, Manitoba, and beyond via grant-making, funder collaboratives and other tools. Our people, projects, and partners are based across the country.

If our values align with yours and you want to learn, grow, and develop within a supportive team that shares knowledge and cares, then we want to hear from you! Join us and make a difference.

What You’ll Do:
Project Support

• Provide a portfolio of diverse projects with day-to-day support including charitable guidance, compliance monitoring, grants management, preparation of contracts, financial review, and timely and informative responses to support requests. A significant portion of Projects are Indigenous led and/or Indigenous focused.
• Assist projects with achieving commitments to funders, including ensuring timely and satisfactory submission of funding proposals and reports.
• Review and administration of contractual arrangements.
• Collaborate with the Finance department to ensure effective financial management of projects.
• Actively manage risk to MakeWay and its projects through day-to-day issue identification and problem solving to ensure compliance is met and aligned with the Canada Revenue Agency (CRA) and internal policies.
• Work with projects to monitor and track political activity, fundraising activity, and other charitable reporting requirements.
• Provide thoughtful strategic advisory to projects to help them expand their work, explore possibilities, and facilitate connections among other similar projects or work.

Special Project Support Areas

Here are some other cool things you’ll be working on:
In addition to direct project support, you'll work with the team including other Project Specialists and Managers across Makeway to lead and support initiatives that deepen MakeWay's engagement with Projects and develop new tools and approaches to help them deepen their impact.

We don’t expect anyone to be able to do all these things right away. We are looking for an individual who shares our values and wants to learn in a supportive workplace and is willing to step into new opportunities.

Who You Are:

• People person: You’re a natural relationship builder who can establish connections in communities and build trusting partnerships.
• Adaptable: You can juggle priorities and deliver on multiple assignments while maintaining effectiveness and efficiency.
• A great communicator: You can translate complex information into clear and simple language. You are helpful and friendly on the phone, virtual meetings, and in your emails.
• Analytical: You have an attention to detail paired with analytical and problem-solving abilities. You are practiced at digesting information, assessing importance and risks, and making clear and timely decisions.
• Tech-savvy: You have strong computer skills.
• Team oriented collaborator: You are self-motivated and comfortable working in-person and virtually with colleagues across Canada.

Experience You Bring:

• A deep appreciation for community-led initiatives.
• Proven cultural competency, including working from a place of justice, equity, diversity, and inclusion.
• Strong analytical and communication skills, including the ability to connect with many people.
• Experience working in relationship with Indigenous Peoples and other equity-deserving groups.
• Experience in the charitable/non-profit sector; exposure to or understanding of the challenges and opportunities faced by groups carrying out fundraising, advocacy, or community programming is an asset.
• Strong project management capabilities, including using a variety of project management approaches and tools.
• Some general financial oversight skills.
• Strong day-to-day time management skills and the ability to be agile in approaches and adapt quickly to ever changing landscapes (internally & externally).
• Comfort working with community initiatives that you are not leading.
• Strong adult facilitation skills to deliver learning opportunities and capacity building sessions to projects across the country.
• Strong computer skills with proficiency in Microsoft Office applications and openness to learn others.

It Would be a Bonus if You Have:

• Knowledge of charity regulatory environment and reporting requirements, fundraising, grant development, and reporting.
• Project Management Professional (PMP) designation or equivalent.
• Ability to travel to communities throughout Western Canada, especially British Columbia.

What We Offer:

• The opportunity to enable community-led impact throughout the country
• Full time annual salary of $60,410 – $66,713 (dependent on experience you bring)
• Competitive benefits package including generous RRSP contribution
• Three weeks’ vacation plus statutory holidays. MakeWay has implemented a Substitution Statutory Holiday policy which allows employees the flexibility to substitute another day for a statutory holiday. In addition, the MakeWay office is closed annually for a winter holiday break.
• Flexible work environment
• A diverse and engaging work environment
• Committed colleagues and fun team
• High level of responsibility and autonomy
• Opportunities and support for professional learning and growth

How to Apply:
Please send a cover letter and resume. In your cover letter please share what makes you an ideal fit for this position and why you want to join the MakeWay Team.

Preference will be given to Indigenous candidates.

MakeWay is strongly committed to creating a diverse workplace community and we encourage all qualified applicants to apply. If we can make this easier through accommodation in the selection process, please contact us.

Only those applicants invited for an interview will be contacted. No recruiters please!


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