Position

Human Resources Assistant

Location

Calgary AB or Edmonton AB

Type

1 Full Time - 6 month contract

Salary

Starting at $26.66/h

About Us

Break Barriers. Employ Change.

At Prospect, we value the diversity of people. Diversity at Prospect means a workplace where individual differences are recognized and appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.

Prospect helps people get jobs. We’re a not-for-profit and registered charity, so while the bottom line can’t be ignored, it’s not our priority. Clients are.

We welcome anyone who is looking for a better life through employment. We work with clients who have degrees; we also work with people who are experiencing homelessness or experiencing a mental health condition or challenge. We can help upgrade clients skills; we can also work with an employer to help them understand a disability. Above all, we’re creative and resourceful.

Recognizing that not everyone learns in the same way, our methods include art and the great Alberta outdoors as tools. We help young and old, people changing industries, recent immigrants, veterans, people with disabilities, and everyday Albertans who feel that the job search process has become daunting. If that sounds good to you, let’s get to work!

What will you do?

You will be working closely with the HR team to assist with day-to-day HR tasks and projects. You will have the opportunity to learn different aspects of human resources and use your recruitment experience to support recruitment efforts. You will also assist in new staff onboarding, help organize and maintain personnel records, update internal HR databases, prepare HR documentation and coordinate staff training.

Recruitment & Selection:

• Completes full cycle recruitment process, from posting open positions, completing interviews to finalizing new hire paperwork
• Coordinates new-hire procedures, including: organizing employee orientations, creating new employee files and ensuring all necessary paperwork is properly completed
• Coordinates and attends career fairs, information sessions, and open houses as required

Employee Relations and Performance Management:

• Completes check-ins with new employees and maintains a report of findings
• Assists employees with employee relations matters
• Fosters positive employee relations and supports HR team to resolve employee issues
• Champions Prospect’s goals, vision, mission and brand pillars

Administration:

• Completes exit interviews on all resigning employees
• Make sure all employee records are filed correctly and kept confidential
• Purges records according to company policy on an annual basis
• Remains current with Human Resources legislation and Business-related best practices
• Supports HR director in educating employees on and enforcing company policies
• Maintains the company’s calendar and schedule any meetings the HR director requires
• Abides by company enforced HR processes and current employment laws and regulations
• Provides support with other related HR projects

Training and Development:

• Maintains record of required employee training in HRIS system and notifies managers when re-training is required
• Develops and leads formal and informal staff training as needed
• Participates in non-Prospect related events such as educational seminars, industry trade shows to remain current on trends in Human Resources

Occupational Health & Safety:

• Acts as a role model in promoting and communicating health and safety in the workplace
• Acts as a safety committee member, where required
• Assists in completing WCB and Alberta Blue Cross disability applications

HRIS and Information Management:

• Enters key employee information into the HRIS for tracking and reporting purposes
• Assists in administering payroll by: maintaining up to date employees records, completing accurate data entry into the payroll system and tracking and analyzing payroll related data
• Enters employee data into the Alberta Blue Cross website and distributes cards to new employees
• Completes Payroll Calendar on an annual basis and sends out to staff

What does it take to do this job?

• Completion of post-secondary education in Human Resources, Business Administration, or a related discipline
• Strong administrative background, preferably with some experience supporting Human Resources
• Some recruitment experience will be considered and asset
• Working knowledge of employment standards, human rights and privacy legislation
• Intermediate to advanced level in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Previous experience in other HR applications (HRIS, ATS, database management, record keeping, payroll software) are considered assets
• Solid communication, facilitation and interpersonal skills and experience of working with broad range of people and groups
• Demonstrated ability to work in a confidential environment and handle highly sensitive information
• Integrity, respect and solutions focused with genuine interest in contributing to an inclusive, diverse workplace
• Highly organized, efficient, positive and personable
• Excellent collaborator and attentive listener
• Able to follow directions accurately
• Willing to take initiative and work independently when needed

Further Notes:

• All employees must be flexible to work from the office as well as from home based on the position and program requirements
• Prospect has a comprehensive onboarding program and supports professional development goals

If you require an accommodation in order to participate in the application or selection process, please contact the HR/Recruitment department at careers@prospectnow.ca.

Prospect will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Any information received relating to accommodation will be addressed confidentially.

Prospect strongly believes in its five brand pillars and is looking for great candidates who share the same beliefs:

Enthusiastic

Prospect approaches every opportunity with enthusiasm. We drive change with energy, optimism and commitment. Anyone who walks through our doors can feel the positive energy.

Professional

In every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical and honest.

Innovative

Prospect creates change by envisioning the end game and creating the means to realize it. We believe

asking “why not?” aids progress. Solutions are created when we think beyond traditional boundaries.

Inclusive

Prospect is driven to achieve equal access for all to opportunities and resources. We strive to create a fair, healthy and high-performing environment where everyone is respected, encouraged and motivated, and their contributions help Prospect attain its goals.

Collaborative

Prospect seeks different perspectives. All parties must be engaged, including for-profit, not-for-profit, funders and government. Only by understanding all points of view can we create inclusive workplaces.