Job Information

Job Requisition ID: 36559

Ministry: Public Service Commission

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Permanent

Scope: Open Competition

Closing Date: January 5, 2023

Classification: Executive Support 2 - This position is Excluded from the Bargaining Unit.

About Us

The Public Service Commission ensures Alberta has a professional, non-partisan, diverse, and inclusive public service that proudly serves Albertans. The Client Service Delivery Division is responsible for providing direct human resource services to department clients.

Role

Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, taking on projects and working with others? The Client Service Delivery Division (CSD) has a perfect opportunity for you as Executive Support to the Assistant Deputy Minister (ADM).

Reporting to the ADM, your main responsibilities will include:

1. Managing the day to day administrative operations of the ADM’s office:

• Ensure all administrative processes, policies and best practices are developed and maintained to support the business needs;
• Support the Manager, Divisional Coordination and Issues Management to develop and maintain division administrative operations; and
• Provide leadership, mentoring and development to other administrative team members in the division.

2. Maintaining the ADM’s Calendar and Schedule:

• Screen meeting requests, understanding the purpose and urgency, redirect requests where appropriate and resolve meeting conflicts;
• Coordinate and prepare background materials for daily meetings; and
• Make travel arrangements as required.

Qualifications

This position requires a High School Diploma and four years of related experience; or equivalent as described below.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. This link will assist you with understanding competencies:

Agility – being able to anticipate, quickly adapt, take advantage of opportunities, and make effective decisions by proactively seeking out new opportunities.

Develop Networks – actively supports the interests of colleagues, clients and stakeholders by making choices and setting priorities that incorporate their needs.

Systems Thinking – ability to understand how work contributes to the achievement of department’s goals and anticipates change in own area based on activities in other areas.

Creative Problem Solving – ability to assess options and implications in new ways to inform decision making in order to achieve outcomes and solutions.

Drive for Results - knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders

Salary

$1,964.88 to $2,630.64 bi-weekly ($51,283 to $68,659/yearly)

Notes

This competition may be used to fill current and future vacancies across government at the same or lower classification. The Department may use this competition to fill future related positions. Final candidates will be required to undergo a security screening.

Hours of Work:

Monday to Friday (36.25 hours per week).

What we offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Where operationally feasible, opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted, via email.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Cindy Zaiffdeen at cindy.v.zaiffdeen@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check