Administrative Coordinator Job at Dalhousie University
Dalhousie University Halifax, NS
$25.08–$31.80 an hour
Position Details
Position Information
Position Title
Administrative Coordinator
Department/Unit
French
Location
Halifax, Nova Scotia, Canada
Posting Number
S181-23
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)
Classification
AS2
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Administrative Coordinator is responsible for wide-ranging administrative functions in support of teaching, research, undergraduate and honours programs for the Department of French, which includes the Italian Studies program, to ensure excellent services in support of the Chair and the Department.
Key Responsibilities
- Ensure the efficient daily operation of department office and serve as the first point of contact for all department related matters.
- Support the Chair with the preparation of the annual department budget; monitor and reconcile expenses on a monthly basis to ensure compliance with budget plan; investigate discrepancies and variances for operating account; provide support for annual givings, endowment and research accounts affiliated with the department. Assist with the preparation of various financial forms.
- Prepare personnel and payroll forms for faculty, staff, part-time instructors, graduate students, research assistants, post-doctoral fellows, and student assistants.
- Assist in the preparation of the academic timetable; make recommendations to the Chair regarding scheduling, course rotation, and individual assignments; liaise with faculty members with regard to course assignment preferences and restrictions; liaise with the Registrar’s Office to resolve timetable issues.
- Assist students with inquiries, directing them to the instructor(s) concerned or to the Undergraduate Coordinator as appropriate.
- Coordinate Study Abroad Programs, providing support to students from application to verifying and approving co-curricular record requests for returning study abroad participants.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
- Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience).
- The ability to speak, write and read French.
- Experience with administrative functions including financial processes, budget monitoring, and office communications.
- Excellent client service skills are vital to this role.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Acrobat Reader, and web-based administrative systems and office technologies.
Assets
- Undergraduate degree.
- Experience working in a post-secondary setting.
- Basic understanding of project management.
Job Competencies
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies
1
Open Date
05/11/2023
Close Date
05/23/2023
Open Until Filled
No
Special Instructions to Applicant
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