Hospitals of Regina Foundation (HRF) is dedicated to improving patients' lives by raising funds for the advancement of health care in southern Saskatchewan. Over 35 years, the Foundation has raised more than $230 million in support of a full range of enhanced health care services, research, medical fellowships and education for Regina's three hospitals - Regina General Hospital, Pasqua Hospital and Wascana Rehabilitation Centre. The lives of thousands of people are made better each year, thanks to our team's efforts and the community's generosity.

Reporting to the Executive Assistant, an exciting opportunity exists for an individual who has strong people skills, exceptional organizational skills, is confident, and has excellent oral and written communication skills. The Administrative Assistant supports the operational priorities of the Foundation by providing a variety of administrative and program support duties, front-desk reception and data entry.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1. Receptionist and Office Administration

• Attends to visitors and professionally handles inquiries over the phone and in person.
• Handles incoming and outgoing mail and prepares the daily bank deposit.
• Orders and maintains the inventory of office paper and supplies for all 3 office locations.
• Oversees lottery ticket sales when programs are operational.
• Administrator for integrated business communications telephone system.
• Monitors general HRF email and forwards emails accordingly.
• Ensures reception area, meeting and board rooms, etc. are clean and orderly.
• Provides administrative support for various projects, as required.
• Ability to type, edit, proofread and/or format a wide variety of documents including minutes of internal meetings, as required.
• Other duties as assigned.

2. Gift Processing and Acknowledgement

• Processes donations and enter supporting information into the Foundation's donor database.
• Provides support to the Development Officer, Gift Receipting, as required.
• Maintaining and updating donor records in the database and in hard copy files in accordance with established record and privacy policies.

KEY SUCCESS FACTORS

• Excellent communication skills, both oral and written.
• Proven organizational, analytical and problem solving skills with the ability to multi-task, handle competing priorities and meet deadlines.
• Ability to work efficiently and effectively, both independently and collaboratively as part of a team.
• Superior interpersonal skills, with the ability to act as a resource to provide excellent customer service in a courteous manner and work effectively and efficiently with external and internal stakeholders and contacts.
• Thoroughness, accuracy and attention to detail in all aspects of work.
• Ability to build and sustain positive, productive working relationships in a small-office setting.
• Ability to exercise a considerable degree of judgement and absolute discretion regarding sensitive and confidential matters and materials.
• Proficiency with Microsoft Office products including Outlook, Excel, PowerPoint and Word. Familiarity with the Raiser's Edge Database would be an asset.
• Ability to record meeting minutes.
• Demonstrated knowledge of office management practices, principles and procedures.
• Commitment to upholding the mission and values of HRF.

EDUCATION AND EXPERIENCE

The candidate will have related work experience in an office setting, a minimum of 3 years of related work experience is highly desirable.

OCCUPATIONAL NEEDS

The Administrative Assistant works 37.5 hours per week in the Foundation's downtown office.

Occasional work outside of regular office hours will be required during periods of peak activity and at special events.

The Foundation has a competitive salary and generous benefits package for the successful candidate that includes a health and dental plan, a group RRSP with contributions matched by the Foundation and opportunity for growth.

Location: Regina, Saskatchewan

Adrienne Prenevost

We thank all applicants for your interest in Hospitals of Regina Foundation, however, only those selected for an interview will be contacted.