Scheduling Officer Job at Thompson Rivers University
Application Restrictions
Open to both Internal and external
Job Type
Support Staff (CUPE)
Posting In effect from
22/12/2022
Closing Application Date
16/1/2023
Closing date for internal CUPE applicants
16/1/2023
Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.
Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.
Full/Part Time
Full Time
Support Type
Auxiliary (Under 4 Months)
Anticipated Start Date
9/1/2023
Position End Date (If Applicable)
2/5/2023
The Hours of work are subject to change depending upon departmental requirements
Schedule
The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm
Schedule Description
DUTIES
This position performs complex duties associated with scheduling services. Primary responsibilities include facilitating the development and dissemination of course and exam schedules, and the scheduling of instructional space within Institutional policies, processes and guidelines.
MAJOR DUTIES & RESPONSIBILITIES
- Coordinates the production of course schedules and final exam schedules.
- Creates and modifies sections for registration and provides preventative and remedial maintenance on existing sections.
- Works with others to resolve complex scheduling issues and provide solutions by comparing and evaluating possible courses of action and making determinations weighing all factors including assessing the impact on the academic work of the University.
- Provides input in the Senate approval process for courses and maintains the catalog of courses as approved.
- Coordinates and maximizes the assignment of classroom and meeting room space for external clients and Campus in a collaborative, pan-institutional process.
- Coordinates the work of and trains the Scheduling Assistant.
- Develops and documents processes and procedures for effective and efficient scheduling of courses, exams and academic space, as well as maintaining inventory tables and setting in systems.
- Establishes and provides training for faculty, staff and chairs on scheduling matters.
- Maintains knowledge of current TRU policies and procedures.
- Compiles, prepares and summarizes statistical information such as space utilization data and prepares other related reports.
- Reports classroom space deficiencies to the appropriate area of the University.
REPORTS TO
Management within the Registrar's Office, as assigned
QUALIFICATIONS
EDUCATION:
- Two-year Diploma or Associates Degree
EXPERIENCE:
- Three-years of relevant work experience, including event and project coordination, computerized report generation, word-processing and spreadsheet skills, scheduling experience, and data entry in a relational database
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Detail-oriented with excellent project management skills, including the ability to establish and meet timelines
- Ability to perform electronic word processing and data entry at 45 wpm
- Demonstrated excellent business English, spelling, grammar and composition skills
- Demonstrate intermediate skills in word-processing and spreadsheets
- Ability to operate related equipment such as printers, scanners, fax machines and photocopiers
- Ability to work independently as well as contribute as part of a team
- Ability to conduct office business in a professional manner
- Ability to work with others to resolve scheduling issues
WORKING CONDITIONS
- General office conditions
- Sitting at a desk and computer for long periods of time
The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.
Pay Band
CUPE Grade 07 $28.34
Salary rate
Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.
Location
Kamloops, BC CA (Primary)
# of Hires Needed
1
Organizational Unit
Thompson Rivers University -> Enrolment Services
Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.
NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.
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