Office Services Manager

Status: Permanent full time
Location: North York, ON. This is an on-site role 5 days/week

The Office Services Manager is responsible for the smooth and cohesive functioning of lifemark’s National office, coordinating the administrative, operational and maintenance needs. Specific accountabilities will include greeting/orienting guests and visiting staff, the onboarding of new employees, the management and distribution of incoming and outgoing mail and courier packages, management and set-up of meeting room bookings, and ordering supplies for the office. The Office Services Manager will work closely with the Executive Leadership Team to provide assistance with the preparation of reports and presentations, schedule management, event planning, and coordinating travel arrangements.

We offer a culture that is friendly, positive, inclusive & collaborative, and we are excited to bring on a new team member!

Other general responsibilities include:

• 1st point of contact for office/security, building management, & cleaning staff
• Coordinate provision of building access cards
• Meeting room maintenance & booking coordination
• Place catering orders for meetings & organize delivery timing
• Office mail and courier services coordination
• Procurement of office supplies

Who we are looking for:

• A dynamic, friendly professional with a positive attitude
• 3+ years of experience as a receptionist/office coordinator supporting multiple executives
• Excellent ability to stay organized, superior time management skills, with a keen sense of task prioritization
• A Bachelor’s degree or college diploma in a relevant domain, or an appropriate amount of practical experience within the area of office administration and reception
• Previous experience with calendar management
• A high level of proficiency with Office 365, specifically Teams, SharePoint, Outlook, Excel and PowerPoint
• Strong comfort level with preparing/collating presentation material
• Familiarity with booking travel across Canada

Lifemark welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Lifemark promotes equal employment opportunities for all job applicants, including those self-identifying as a member of the following groups: Indigenous peoples, Newcomers to Canada, and Visible minorities.

Apply today! Visit www.lifemarkhealthgroup.ca for more info about the company.