Our Company

Digital Shovel is a rapidly growing, 4-year old tech manufacturing start-up based in Scarborough. Our company develops and builds modular data center products from the ground up at our on-site, 70,000 sq ft manufacturing facility.

We are one of the leaders in both scale, and innovation in the Blockchain infrastructure space, with rapidly growing team of over 85 talented and motivated individuals.

Although our product is amazing, our biggest asset is our team, and we strive to make Digital Shovel one of the best companies to work for. With a comprehensive benefits plan, on-site gym, free healthy food program, driving range simulator and more, we work tirelessly to improve the experience for our team.

For a quick overview of our primary product line, check out this video:

https://www.youtube.com/watch?v=wbr2C32bpQc

The Position

We are currently expanding our team, and we are seeking a well-rounded multifaceted executive assistant applicant with good communication and detail-oriented skills, a willingness to learn, and a drive to move into other positions. Attitude is key to us, and we are willing to train the right person into more advanced positions.

The selected candidate will work with a team of two personal assistants that are with the CEO throughout the day, and reporting back pertinent information back to them. Our environment is extremely fast paced, and our CEO pivots very often. Goals, plans and priorities change on an hourly basis at time, and the ideal candidate is someone who thrives in agile environment such as this.

We have a great work environment and a close-knit team of 85 which has expanded rapidly over the last 8 months. Once past your probationary period, we have a comprehensive benefits plan and room for advancement into other positions and more senior roles in time.

Job responsibilities will include:

• Plan meetings and take detailed minutes
• Light reception duties
• Write and distribute email, correspondence memos, letters, and forms
• Following up with tasks on an ongoing basis and making sure they're completed in the necessary timely manner.
• Assist in the preparation of regularly scheduled reports
• Provide general support to visitors
• Finding ways to improve administrative processes
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Update and maintain policies and procedures
• Electronic and physical document management
• Various data entry duties as needed
• Other Administrative duties as required

Qualifications and Experience:

• A degree or diploma in Business Administration or equivalent in a relevant field
• Minimum of 5-8 years experience as an executive assistant or other related positions, C-suite EA experience is considered an asset.
• Impeccable organizational skills
• Advanced Microsoft Office, especially Excel
• Excellent Microsoft Office 365 skills.
• Exceptional time management skills.
• Flexible with change
• Strong communications and interpersonal skills.
• Ability to handle sensitive and confidential information appropriately.
• Ability to quickly learn systems, processes, and procedures.
• Strong initiative and follow through with tasks or projects given
• Excellent organizational skills; attention to detail.
• Quickbooks experience is considered an asset

Job Type: Full-time

Why work at Digital Shovel:

• Career growth opportunities along with expanding your knowledge and skills
• An environment filled with variety, where no two days are the same.
• Working alongside a great tight-knit team
• Comprehensive benefits package
• Food/snacks for employees
• Free On-site Gym

Benefits:

• Extended health care
• Dental care
• Vision care
• On-site parking
• Paid time off
• Healthy Food Program (with snacks for staff)

Schedule:

• Monday to Friday

COVID-19

Digital Shovel takes Covid-19 very seriously. All interviews will be conducted in a socially distanced environment and the same protocols are followed on our shop floor as well.

COVID-19 Vaccinations

Subject to the requirements under the Ontario Human Rights Code, and the Company’s duty to accommodate, all employees will be required to provide proof of COVID-19 vaccination as a condition of your employment.

Digital Shovel is dedicated to maintaining your privacy. Employees will only be required to provide the minimum amount of information to illustrate proof of vaccination.

If you have a human right that prevents you from receiving the COVID-19 vaccination, Digital Shovel will accommodate you. Please advise at your earliest convenience as to any such ground, so that the Company can put any accommodation into place prior to your start date.'

Job Type: Full-time

Job Types: Full-time, Permanent

Salary: $75,000.00-$85,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Scarborough, ON M1E 2K4: reliably commute or plan to relocate before starting work (required)

Experience:

• C-Suite EA: 5 years (required)
• working in an EXTREMELY fast paced environment: 5 years (required)
• working with workflow/project management software: 5 years (required)
• working with excel: 5 years (required)
• project management: 3 years (required)

Work Location: One location

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