Executive Assistant Job at Listowel Wingham Hospitals Alliance
JOB POSTING – CROSS SITE,
HOME BASE LISTOWEL
POSITION POSTING # L22-154
POSITION: Executive Assistant
UNIT: Administration
STATUS: Full-Time
START DATE: As Soon As Possible
SALARY RANGE: $27.34 - $32.17 per hour
POSITION SUMMARY:
The Executive Assistant is responsible for coordinating and assisting with administrative and governance activities of two hospital corporations. The Executive Assistant acts as the administrative support to the CEO,
Chiefs of Staff and Board. The incumbent is the recording secretary for the Board, Leadership and Medical
Advisory Committees.
QUALIFICATIONS:
- Community College diploma (required) or Undergraduate Degree (preferred)
- Five years’ experience in a senior assistant role
- Experience in health care preferred
- Excellent computer skills: word processing, spreadsheets, e-mail and graphic software packages
- Proficient communicator
EFFORT:
- Minimal Physical Effort
- High degree of mental effort and analysis
POSITION-SPECIFIC RESPONSIBILITIES AND TASKS:
- Provides administrative support to the CEO, Board and sub-committees, Chief of Staff and other medical staff as necessary, and Leadership Team
- Acts as a liaison with Board Members, hospital staff, Medical Staff, internal and external stakeholders, including media personnel and patients/families on behalf of the CEO
- Recording secretary for Board and subcommittee meetings
- Coordinates hospital’s Medical Staff credentialing annually
- Provide administrative office support: meeting room reservations, catering request, photocopying/faxing, videoconferencing, teleconferencing, travel accommodations, as required
- Assists in coordinating activities related to Board/Administrative special projects/events
- Adept at multi-tasking and demonstrates a highly developed ability to organize and prioritize a constantly changing workload
- Excellent interpersonal, verbal and written communication skills
HOURS OF WORK: 37.5 hours per week. Occasional weekend/evening commitments for board activities.
Job Type: Full-time
Schedule:
- Day shift
Work Location: One location
Application deadline: 2023-01-03
Expected start date: 2022-12-21
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