What does the opportunity include?

• Join a world-class team with a corporate culture like no other! People are our priority. We want you to bring your whole self to work each day.
• Learn and advance within a rapidly growing agency! We value career growth and development by investing in you.
• You will have a lot of responsibility and be challenged daily! You have the freedom to provide input and make your clients’ organizations better.
• The scale and scope of what Redstone does will surprise you! The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.

Sound like Redstone might be the right place for you? Keep reading…

What your team does:
Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more!

What you’ll do:

• Manage all aspects of event planning while meeting strict deadlines and budget demands
• Identify and elevate clients’ requirements and expectations from conception through post-event, ensuring high level communication throughout all phases
• Responsible for the growth and development of direct reports and supporting their learning and career advancement, while also supervising their portfolios on the client accounts you are responsible for managing
• Nurture and build relationships with clients, event attendees, sponsors, exhibitors, other third-party vendors, venues, and other stakeholders
• Proactively identify and become proficient in digital event platforms (a few of our favourites are PheedLoop, Hopin, StreamYard, Airmeet, Zoom, and more!) while solving technical challenges
• Conduct technology platform demos, make selections, prepare reports on recommendations
• Plan and facilitate logistics for events, including creation of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or in-person)
• Develop risk management and contingency plans for all events, anticipating client needs and attendee needs and preparing against potential risks; confidence in making recommendations to the clients is critical in this role
• Source suppliers and negotiate for best value
• Manage event registration and on-going communication with event attendees
• Attend and lead committee meetings, board meetings, and conference calls and taking minutes when needed
• Prepare and deliver weekly/monthly/daily reporting to clients and management as needed
• Maintain up-to-date databases and records (sponsorship, attendee, membership, etc.)
• Create, maintain and report on budget and reconciliation; understanding of event budgets is critical in this role
• Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements’ request
• Recommend and coordinate strategic marketing initiatives including but not limited to e-blasts, and call campaigns; manage website updates
• Manage various client projects including marketing and communication initiatives, event registration drives, and more
• Content creation and deployment for various channels including industry publications, social media, eblasts, blogs, and more

You will thrive in this role if:

• You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients’ success
• You have a university or college degree or diploma in Business, Event Management, Event Communications or another related program
• You have 5+ years of relevant, full-scope event planning experience which includes experience planning conferences
• You have 1+ year executing digital events (webinars, virtual conferences, etc.)
• You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and client-needs
• You have experience managing all of the following key areas: meeting or event project planning, risk management, management of event financials (event budgets), sponsorship development and fulfillment, staffing and volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning and onsite communications), event marketing (planning, development of materials, contribution to public relations activities)
• You can juggle priorities and adapt in a busy and ever-changing environment, balancing the management of multiple large-scale concurrent events and adhering to strict deadlines
• You have excellent people management skills and can assess complications and difficulties and swiftly deal with them to ensure client satisfaction
• You can share event knowledge with your fellow staff members, sharing best practices and skills while adhering to Redstone’s core value of ‘PEOPLE’
• You can work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons

Serious bonus points if:

• You have experience working at an Agency, and/or the Events and Association Management industry
• You have earned PCMA’s DES certification or a similar designation
• Comfortable fostering relationships on behalf of the Company, attending industry conferences tradeshows, and meeting with clients either in-person or via telephone/video call
• You have an eye for good design and are comfortable using Canva, Adobe Pro (Illustrator, Photoshop, InDesign) and basic skills in video editing software or the aptitude to learn
• You are bilingual in English / French

Compensation: $65,000 - $82,000 base salary based on experience + eligible bonuses

Redstone life and culture:
We’re a full-service boutique agency with a growing team, which means you’ll have a lot of responsibility, be challenged daily, and will work side-by-side with the senior leadership. As a team, we work hard, are client-focused, and like to have fun. We provide our team with opportunities to expand their skillsets while supporting our association clients in diverse industries such as real estate, property, law, post-secondary education, healthcare, city planning, and sponsorship marketing, just to name a few.

Everything we do stems from our “Core Four” values: People, Trust, Impact, and Extra Mile. They are the foundation behind every decision and action we take as a company, within our team and alongside our clients.

Why Choose Us?
We provide each employee the freedom to work when they are most productive and we understand the need to have a work-life blend, because we have that need too. Here are just a few more reasons to work at Redstone:

• Health, Drug, Dental, and Vision Care Insurance
• Employer paid Group Life Insurance
• Paid sick days and personal days
• Paid time off between Christmas and New Years
• Flexible working hours and summer hours
• Opportunities to attend in-person and virtual conferences, workshops, industry accreditation and certifications for personal and professional growth through the company
• Travel opportunities to work at our events alongside our talented event staff
• Company events and team initiatives: team lunches, activity challenges, book club, happy hours, game nights, new hire buddy program, holiday and summer parties, charity participation, and more!

Be yourself. We like it that way:
At Redstone, we are committed to fostering and cultivating a culture of equity, diversity, and inclusion. We believe that a culture that celebrates EDI creates a better work environment and enables us to deliver outstanding services to our clients. We strive to create a workplace that reflects the communities we serve. We value building a team with a variety of backgrounds, skills, and views and embrace the characteristics that makes our team unique.