Administrative Assistant - Remote Job at Talkatoo
Talkatoo is reinventing dictation software by modernizing the experience, making it easy to use, and ensuring it’s accessible everywhere. We are a fast-growing, funded startup working with industry-leading partners. Our motto is easy, efficient, and everywhere.
We are looking for a capable Administrative Assistant to join our team.
Responsibilities
- Provides administrative support to all levels of staff to ensure efficient operation of a remote office
- Provides senior level administrative support to the CEO including email and calendar management
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
- Serve as the primary point of contact for internal and external communications on all matters pertaining to the CEO
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Makes travel arrangements for staff such as booking flights, cars, and hotel
- Assists with tradeshow planning and logistics
- Provides backup duties to accounting/HR as needed
Qualifications
- High school diploma or equivalent education required
- 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Event coordinating experience an asset
Skills
- Excellent organizational, communication, time management and interpersonal skills
- MS Office including MS Excel and Word, Google Gsuite, Bamboo HR, Xero accounting software, Slack
- High aptitude for learning new software tools
- Able to work remotely without supervision
This position is open to remote candidates with Canadian work authorization (Canadian citizen, permanent resident and/or appropriate work visa).
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