Lawson Lundell LLP is a leading regional Canadian business law firm with offices located in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2023.

Our firm culture is based on a tradition of collegiality, team work, mutual respect and superb client service. Put simply, it is a nice place to work. Our staff, students and lawyers are often surprised to find that a firm of one hundred plus lawyers can feel so comfortable.

Lawson Lundell is committed to meeting the expectations of our clients in a timely way. While we strive to maintain a healthy balance between work and our personal lives, we understand that excellent client service may require us to help out at times when our colleagues need us. However, we are not a firm that requires "face time" just for the sake of being here: when the work is done, and done well, we encourage staff, students and lawyers to spend time with family and friends outside of work.

About the Role

We are looking for a full-time, permanent Business Development and Events Coordinator to join either our Vancouver or Calgary office.

Our ideal candidate is a team-player who is passionate about creating a seamless and memorable event experience, from start to finish. We are looking for someone who has excellent communication skills, is a self-starter and can think outside the box to create innovative events while maintaining a cohesive look, feel and tone that are aligned with the firm’s brand.

Your primary responsibilities would be to ensure all aspects of our firm events are well organized, planned, and carried out. There will be many opportunities to lead key projects and initiatives, including advising on event and seminar creation and the best approach to achieve desired results.

Overview of Responsibilities

• Coordinate all aspects of firm events and seminars, from start to finish, including:
  • Kick off meetings with key stakeholders to determine event goals, concept and budget. Ensure clear and consistent communication is maintained with relevant parties throughout the event planning process, including: event venue/concept approval, review and creation of marketing lists, RSVP updates and outreach to maximize attendance, coordination and preparation of event/seminar materials
  • Work with other firm departments including Office Services, IT and Reception to ensure seamless delivery of events
  • Develop an event critical path to ensure effective timelines are developed and deadlines are met
  • Scout and coordinate with venues and vendors. Maintain lists of preferred/recommended venues and vendors, and manage relationships with those organizations.
  • Create and manage marketing lists through the firm’s CRM system (i.e. Interaction).
  • Manage external and internal event promotion, including: event invite creation and RSVP management using an event marketing platform (i.e. Vuture), manage content for events pages on firm website and Intranet, work with Digital Marketing Coordinator on social media promotion (when appropriate)
  • Provide creative ideas, décor and other deliverables or special requests
  • Create and distribute seminar feedback forms or surveys, including collecting and analyzing results and presenting them in post-event reports.
• Coordinate on-site logistics, including:
  • Venue and registration set up;
  • Coordinating volunteers for event, if and when needed;
  • Registration table management;
  • Attendance at event as point of contact ensuring event/seminar is going as planned; and
  • Closing (and take down) of event/seminar.

• Track and maintain total list of events and seminars, including ROI

• Coordinate Rogers Arena Suite allocations and bookings

• Other duties as required.

Qualifications

Education

• Post-secondary school diploma and/or degree, preferably in business or marketing or a related discipline. Specific training in events management/coordination is an asset.

Skills/Abilities

• 3-5 years of proven work experience in an event coordinator or assistant role. Experience in a professional services environment is an asset
• Advanced knowledge of email marketing software (such as Vuture)
• Strong experience with a CRM system (such as InterAction)
• Advanced knowledge of MS Office Suite including: Outlook, Word, PowerPoint and Excel
• Client-service oriented
• Ability to prioritize, multi-task, meet deadlines, and coordinate own work
• Outgoing, personable and professional with the ability to excel in a deadline-driven and fast-paced environment
• Excellent oral and written communication skills
• Ability to maintain confidentiality
• Eager to learn new things and is goal-oriented
• A natural leader who is adaptable and solution-oriented with an eye for continuous improvement
• A team player who can work well in a collaborative environment
• Willingness to work evenings and weekends occasionally (paid overtime)

Exciting perks and benefits of working at Lawson:

• Competitive Compensation
• Health Benefits: extended health, dental, vision, out of country, life, AD&D
• Life Style Spending Benefit: reimbursement for fitness equipment, memberships etc.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Education Benefits: The firm has a policy for education reimbursement
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Flexible work hours

• Awards: long term service and bonus vacation awards

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Elizabeth Reymundo, Chief Marketing Officer.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.