About Us

At Nova Scotia Environment and Climate Change, our role is to protect the environment and human health through regulatory excellence, conservation, partnership and promotion. To achieve this, we strive to develop legislation, regulations and policies, process notifications, applications, and approvals for regulated activities based on sound scientific knowledge and expertise.

Our goal is to educate, inspect and enforce to ensure compliance with legislation and regulations. We also proactively respond to environmental, conservation, farm animal welfare, and human health risks and work to develop programmes and deliver services to enhance protection in these areas. Our departmental website can be found at (https://novascotia.ca/nse/)

About Our Opportunity

Reporting to the Director of Air Quality and Resource Management, you will provide secretarial and administrative services to the directors, managers, and staff of the Sustainability and Applied Science (SAS) Division. You will manage a broad range of office activities and enhance the efficiency of the day-to-day administrative operations of the Division.

Primary Accountabilities

In addition to secretarial leadership, you will provide functional support, guidance, and oversight on operational matters pertaining to the Division's procurement, grants, and accounts payable functions; expertise and guidance pertaining to common (and custom) information technology platforms and records management processes/software; and ongoing support for office management processes and event planning. You will also help ensure Divisional adherence to administrative and financial policies and processes.

Duties include processing and tracking projects/transactions/deliverables; maintaining records; organizing and preparing materials and documents; composing, editing and formatting correspondence; gathering information and generating reports; managing electronic and paper file systems; scheduling appointments; making travel arrangements; sorting and recording incoming mail; managing conflicting priorities; supporting recruitment and onboarding processes; and performing other administrative duties as assigned.

You are required to respond effectively and confidentially to inquiries from other divisions, government departments and external parties. You will also provide support and backup to the Administrative Assistant to the Executive Director of Sustainability and Applied Science Executive Director of Policy and Planning as required.

Qualifications and Experience

To be successful in this position, you will have completed a one-year business course (e.g. professional administrative assistant/secretarial) and have three or more years of related experience, or an equivalent combination of training and experience.

You must be proficient in the use of Microsoft Word, Excel, PowerPoint, Adobe, and Outlook. Must possess initiative, good judgement, strong interpersonal and communication skills, excellent organizational and administrative skills, and an excellent understanding of office procedures. Must demonstrate the ability to work independently in a busy and challenging environment exercising sound judgment in balancing multiple priorities, be able to interact effectively with tact and discretion, and be a team player. A general knowledge of accounting procedures is critical to success in this role. Experience with Access, Flextrack, SAP, Ariba, project management, and the STAR & STOR Records Classification System is considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examinations, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasio

Additional Information

Candidates are advised to include a Cover Letter alongwith their Resume while submitting application for this position. Incomplete applications will not be considered.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules