You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive client service and administrative support. If this sounds like you, then consider this exciting opportunity where you will play a key role in providing administrative services to the Ministry of Children, Community and Social Services.

Please Note:
1 Permanent Bilingual vacancy
2 Temporary Bilingual vacancies up to 18 months

These positions may be located at any of the locations listed in this job ad. The work locations will be determined based on the location of the successful candidates. These positions are required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.

347 Preston St, Ottawa
11 Beechgrove Ln, Kingston
33 King St W, Oshawa

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• Provide a variety of administrative, secretarial and clerical services such as processing incoming and outgoing mail.
• Respond to internal and external inquiries, compose and prepare correspondence.
• Produce a variety of materials such as reports, spreadsheets, minutes and presentations.
• Process service contracts and amendments from transfer payment agencies.
• Develop and maintain filing and bring forward systems.
• Participate in special projects and committees.

How do I qualify?

Mandatory

You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Administrative Knowledge and Organizational Skills

• You have knowledge and skills in administrative, secretarial and clerical office processes and procedures.
• You can manage filing systems.
• You can multitask and prioritize to meet deadlines and provide quality service in a high volume, fast-paced environment.

Interpersonal and Customer Service Skills

• You can provide accurate and timely responses to a variety of contacts, based on your knowledge of programs, procedures and legislation.

Analytical Skills

• You can apply knowledge of policies, programs and services, and financial reporting guidelines to identify and resolve discrepancies and to handle incoming service/information requests.

Written Communication Skills

• You can prepare routine correspondence using accurate grammar, spelling, punctuation and formatting.

Program Knowledge

• You can apply knowledge of policies, acts, regulations, functions and procedures for programs related to Adult Developmental/ Community Services, Children's Services, Municipal Services, Crown Wards, Violence Against Women Services, Special Services At Home and Assistance for Children with Severe Disabilities.

Additional Information:

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• C-SS-196834/23(4)