Groundhog Landscaping Ltd & Group of Companies services the Greater Toronto Area. We specialize in landscape maintenance and are looking for an Administrative Assistant to join our team.

About You:

You are a detailed, organized, passionate, caring and service-oriented individual. You will act as a coordinator, facilitator, accelerator, communicator and central hub for the many divisions of Groundhog Landscaping Ltd. You will also take responsibility for ensuring that organizational processes are run effortlessly and efficiently. Working closely with the field and management team, you will be the driving force behind many organizational processes at Groundhog Landscaping Ltd.

About the role you’ll play:

The office administrator is an integral part of the team. The office administrator works closely with clients, subcontractors, team members, and the management team to drive the advancement of the company. Working closely with everyone, the office administrator is an important member of the team carrying out a wide variety of responsibilities.

Job Type: Full-time- temporary 12 month contract with possibility of becoming permanent. Some evenings/weekend work is required to complete projects or meet deadlines.

Location: Etobicoke, ON

Responsibilities:

● Handling all questions, information requests, and complaints regarding services.

● Leading the frontline communication with prospective and current clients, and team members.

● Maintaining client records, processing new client requests, program renewals, and client collections.

● Collecting data, key client metrics, and preparing reports.

● Assisting the office team with campaigns, and events.

● Promoting the organization to prospective clients and encouraging current clients to leverage our services to the fullest.

● Providing administrative support for scheduling (creating routes), confirming appointments and dispatching our crews.

● Providing administrative support to the management team.

● Preparing client marketing materials.

● Working with teammates to align priorities and activities.

● Representing Groundhog Landscaping Ltd at meetings and events.

● Providing administrative support with the accounting department to track purchases/transactions.

● Ensuring office supply inventories are maintained.

● Providing administrative support with the accounting staff to track payables and receivables

Qualifications:

● Interpersonal skills and the ability to build relationships with staff, management, clients and other contractors.

● Strong organizational skills paired with the ability to prioritize multiple tasks.

● Excellent written and verbal communication skills.

● Proficiency in Office365 applications.

● Demonstrated resourcefulness and problem-solving skills.

● Detail oriented with excellent editing skills.

● Superior customer service skills.

● Ability to think creatively and take initiative.

● Experience in creating schedules, dispatching and navigating a team.

● Preferred experience in HindSite Solutions and Quickbooks Online.

● Preferred experience in an administrative role.

Why join our team:

●Competitive salary - range $45,000 - $50,000 per year

● Health benefits (health spending account)

● Flexibility to work from home from time to time

● Uniforms/PPE paid by us

● Located near the subway station (Kipling)

● On the job training

● Regular Company Events

● The best co-workers anyone could ask for

Job Types: Full-time, Fixed term contract

Salary: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.