Administrative Assistant Job at City of Calgary
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As an Administrative Assistant, you will provide support to Field Operations within Water Services. In this role, you will manage data entry and records management alongside general administrative duties. Primary duties include:
- Consolidate information from various sources into different software (i.e., Asset Management Systems).
- Accurately interpret written and oral information from internal and external customers.
- Reconcile work orders in asset management and 311 systems.
- Assist in the assessment and data entry of records into Physical Objects.
- Draft and edit general correspondence for internal and external customers, meeting minutes, and agendas.
- Assist with training and troubleshooting of office equipment such as printers.
- Carry out general administrative duties such mail distribution, filing, copies, scanning etc.
- Complete customer mail merges.
Qualifications
- High School Diploma or equivalency (e.g. GED) with at least 2 years of experience in Business Administration, Data management, Customer Service or a related field OR;
- A completed 1 year certificate in Business Administration and at least 1 year of related experience.
- Intermediate proficiency with Microsoft Office (Excel, Outlook and Word) is required.
- Knowledge of and previous experience using 3-1-1 and OWAM would be considered an asset.
- Success in this position requires the ability to keep track of details and respond in a timely manner.
- Strong communication, collaboration and customer service skills are essential.
- The ability to multi-task, prioritize and action time sensitive requests.
- The ability to make independent decisions while adhering to established processes.
Pre-employment Requirements
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Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Water Services
Position Type: 1 Temporary (up to 18 months)
Location: 625 25 Avenue SE
Compensation: Pay Grade 4 $27.10 - 36.21 per hour (2023 Rates)
Days of Work: This position works a 5 day
work week with one day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: January 9, 2023
Job ID #: 306731
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