Admin Assistants (8 Week Contract) Job at TRELLIS SOCIETY FOR COMMUNITY IMPACT
Hi. We’re Trellis.
Trellis Society is committed to active Reconciliation in alignment with the Truth and Reconciliation Commission (TRC) 94 calls to action and the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP). Reconciliation is a highly valued and integrated part of our culture and work. Trellis’ Reconciliation journey is intentional with meaningful engagement from all team members both collectively and as individuals.
Trellis Society is focused on futures to provide a continuum of services to people from all backgrounds, including those with complex needs. Trellis meets people where they are in their journeys, whether they’re growing up strong, aspiring to achieve life goals or turning over a new leaf. With our support, people from all walks of life are empowered to reach their potential and move beyond systemic barriers and cultivate great outcomes.
Our programs focus on improving access to resources, developing family and community supports and building people’s capacity to deal with life’s challenges. At Trellis we work with children, youth, adults, families and communities to unearth their potential and support their growth.
Our Values:
We define who we are through living our values to achieve our vision to support everyone reach their full potential.
- Courage: we willingly embrace growth, and don’t see it as optional
- Empathy: we relentlessly care about the growth of others and won’t let anyone go unsupported
- Learning: we choose to grow through uncertainty, even when the status quo feels easier
- Impact: we go beyond what seems doable and prove that growth is possible.
The resounding impact we have on individuals and communities is thanks to our network of passionate, open minded and dedicated staff who are committed to the work they do every day. We are looking for people who are eager to make an impact, while continuing to grow their expertise.
We’re Trellis – always growing and we’re looking for passionate people who want to grow with Trellis!
The Role: Admin Assistants (8 Week Contract)
Trellis Society is seeking Admin Assistants to join our team this summer through the Canada Summer Jobs program. This 8-week contract position will involve working 35 hours per week and providing quality summer work experiences for young people aged 15 to 30 years.
Tasks & Responsibilities:
- Support families with subsidy applications as needed
- Data inputting (surveys, DRDPs three times a year and registration forms on Trax)
- Creating posters and monthly newsletters
- Booking interviews, printing interview questions and resumes, completing reference checks
- Agency training support
- Program file management
- Monitoring Administrator/for monthly drills, lifecycle checklists etc.
- First Aid Kit/ Emergency roadside kit ordering, organizing and checking
- Support staff in applying for their childcare certifications.
- Assist visitors in finding their way around the building
- Phone management
- Mail management and distribution, responsible for the timely and efficient flow of mail and courier items between the Renfrew Building and Zurich Court Building
- Oversee scheduling and booking of rooms at the hub, while considering the needs of all programs who reside out of the Hub.
- Maintain the reception area including daily minimum sanitation needs
- Transfer client info from Camp Brain/RSG/RSL into Trax or SharePoint
- Property maintenance and facilities support
- Be able to answer questions about areas of the Agency to visitors and new staff
- Provide a safe environment for all who come to the agency
What You’ll Bring to The Role:
- Administration or Social Services education with recent and relevant experience, or an equivalent combination of training and experience
- Experience working with families, youth or children is considered an asset
- Proficiency in Microsoft Office programs and ability to learn database systems
- Concise and clear communication (verbal and written) and problem-solving skills
- Ability to provide a Criminal Record Check with vulnerable sector search and Child Intervention Record Check
- Practice is considered an asset
Reporting Relationship:
This position directly reports to a Trellis Program Manager
What Trellis Offers:
We provide people with meaningful work and are committed to offering equitable total compensation to all staff. This includes the following benefits:
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Free and confidential support through the Employee & Family Assistance Program
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Consistent Training & Development Opportunities
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Diversity and Inclusion embedded into everyday practice.
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A safety focused work environment and ongoing safety training
Our Commitment:
We are committed to fostering a culture of inclusion and connectedness, where everyone is welcomed. We believe in creating a workplace that celebrates diversity of our teams, our program participants and reflects the communities we serve.
For more info on Trellis Society, visit www.growwithtrellis.ca or find us at @TrellisYYC on social media.
We appreciate your interest and thank all who apply but only those selected for an interview will be contacted
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