Procurement and Contract Services

(Full-Time, Continuing Opportunity, 35 hours per week)

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 59 programs to more than 18,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

The Opportunity

MacEwan University is seeking a Senior Advisor, Procurement and Contract Services for a full-time, continuing opportunity with our Finance Department. The Senior Advisor will work closely with other team members and the Procurement Manager to develop and execute plans for competitive processes and contracting activities across the breadth of the University. Not confined to a particular area or commodity, the position will involve supporting and leading the highest priority and most complex competitive processes, working in concert with other related support areas (legal, IT, security, and privacy) to deliver on strategic organizational initiatives. The procurement team is evolving and will play a key role in the University’s Teaching Greatness - Strategic Vision 2030 (*https://www.macewan.ca/c/documents/strategic_vision_nov2021.pdf*).

This role will entail advising on, and seeking, opportunities to leverage procurement activities to meet the widely varying needs of stakeholders across the University and achieve the best overall value for University expenditures on goods and services, while adhering to legislative and policy requirements for public procurement.

Duties include, but are not limited to:

· Providing support and advice to MacEwan’s stakeholders on all aspects of contracting, procurement, and strategic business decisions, impacting internal decision-makers and vendors supplying goods and services to the University.

· Aligning strategic planning with practical implementation and ensuring that MacEwan’s requirements for goods and services are met through contractual obligations.

· Integrating business strategies into sourcing and contract documents.

· Facilitating competitive bidding processes, including bid document development, bid solicitation, evaluation, award, and debrief.

· Writing effective business agreements to ensure the needs of MacEwan’s faculties and departments are clearly defined and met.

· Diligently moving the business forward by improving processes, mitigating risks to the University, and containing costs.

· Taking pride in, and producing, high-quality work with attention to detail, as the consequences of the work product will impact operations and budgets.

· Facilitating stakeholder groups, including planning meetings, presenting relevant content, writing original communications, and facilitating vendor engagement.

· Providing support in contract, procurement, and supply management training and template review.

Skills

· Knowledge of business concepts and economic drivers that factor into business agreements.

· Demonstrated attention to detail and accuracy.

· Contract management experience, with the ability to incorporate technical and problem-solving skills.

· Critical thinking and quantitative and qualitative analytical skills, with the ability to identify key issues and risks, create practical options and recommendations, and develop strategic solutions.

· Collaborative verbal and written communication skills, with exemplary written work.

· The capability to work independently while completing complex tasks, knowing when to escalate risks and concerns through sound judgement.

· Accountability for work products and meeting timelines.

· Skills in the standard MS Office application suite, at a minimum MS Word, Excel, Outlook, and PowerPoint.

· Given the nature of the work, integrity and confidentiality are extremely important.

· Ability to be responsible for objective and ethical decision-making of very sensitive issues having an impact on major contract awards.

· A demonstrated ability to lead initiatives and operate in a service-oriented and client-centred environment.

· Strong conflict management and team facilitation skills to achieve consensus.

· A demonstrated ability to build positive relationships within the team and across the University within multi-disciplinary constituent groups.

Qualifications

· Formal training in Business (contract law, supply management or procurement).

· Ten years’ experience in leading competitive bid processes, writing resultant contracts based on an existing contract template, and five years’ experience facilitating procurement and contracts, and providing subject matter advisory services.

The following qualifications would be an asset:

· Experience working with negotiated requests for proposals.

· A Supply Chain Management Professional (SCMP) designation or equivalent designation.

· Successful track record of delivering on sourcing initiatives of significant value ($100M+).

· Experience in sourcing and contracting for a range of goods and services vs a single commodity type.

· Experience working in post-secondary institutions or public procurement.

· Experience using MS Access, SharePoint, Visio, and/or Project.

Benefits

MacEwan University offers on-going opportunities for growth and advancement. When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

· Competitive base pay

· Generous vacation time

· Secure pension plan

· Flexible benefits package

· Continuous learning culture

· Opportunities for career growth

How to Apply:

To apply, go to https://www.macewan.ca/careersand select the job posting (23.04.78). If you require assistance, please contact us at careers@macewan.ca.

Closing Date: April 25, 2023

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

This position is included under the MacEwan Staff Association Collective Agreement.

Diversity Statement

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact humanresources@macewan.caand we will support you to the best of our ability.

Salary: $32.70 - $47.57 per hour [MSA Band F (Steps 1-8)]; Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid, at a maximum of $40.51 per hour.

Personal Information Collection Notification

Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.

Job Type: Full-time

Ability to commute/relocate:

• Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• financial planning: 1 year (preferred)

Licence/Certification:

• CFP (preferred)

Work Location: In person

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