Devry Smith Frank LLP is a mid size law firm with offices across GTA and Ontario. We are seeking an Operations Coordinator to join our busy team. This position will provide support and assist with the day-to-day maintenance and operation mainly to our Barrie office, but also to offices located in Midland, Innisfil, Haliburton, Collingwood, and Bowmanville with occasional travel to our Toronto and Whitby offices.

In addition, the incumbent is responsible for coordinating and supervising leasehold improvements and renovation and construction, performing minor repairs and improvements to the premises to ensure a safe, functional and clean work environment. The successful candidate will be required to respond to emergency/critical situations with an appropriate level of urgency and escalate to the appropriate staff as necessary on a timely basis.

The successful candidate must possess the following qualifications:

· High school diploma

· Proficiency in Microsoft Office Suite

· Excellent interpersonal skills with the ability to interact with employees, contractors and service providers.

· Ability to effectively manage and prioritize multiple responsibilities with competing priorities.

· Ability to apply critical thinking and troubleshooting skills to develop solutions and resolve issues.

· Ability to travel to multiple locations – valid drivers licence and reliable vehicle is needed.

· Excellent organizational skills, attention to detail and willingness to take initiative on improving current set up

The successful candidate will be responsible for:

• Ensuring the safe day-to-day operation of the premises in all locations
• Maintaining interior and in some instances exterior conditions, appearance and operation of all premises at optimal levels
• Coordinating the moving and transport of law practice assets, furniture etc. as well as assets purchased from time to time
• Assisting with routine inspections of the facilities and equipment and communicating any deficiencies and providing suggestions for enhancement or repair.
• Responding promptly and courteously to facility service requests from all DSF locations and performing preventative and corrective maintenance in a timely manner.
• Performing minor repairs and preventative maintenance tasks related to the building, furniture and equipment, including advising when a task is best handled by an outside contractor.
• Organizing, implementing and maintaining cleaning and maintenance schedules.
• Working with vendors to obtain quotes for work projects and organizing/overseeing the work for contractors and vendors.
• Ordering and maintaining necessary supplies for office stationary and cleaning supplies for all three locations.
• Coordinating with other office locations on daily/weekly basis regarding any office/cleaning/maintenance needs.
• Reception coverage when needed and occasional travel to other locations for the same.
• After hours work and alternate office work may be needed.
• Performing other duties as assigned from time to time.

Please apply directly on Indeed or email your resume to Yousra Sabil. Please quote “Operations Coordinator” in the e-mail subject line. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Devry Smith Frank LLP is an equal opportunity employer and is committed to creating and preserving an accessible, supportive and inclusive environment.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.