Manager of Finance and Administration

About the company

Established in 2000, Altima Cabinet Works Ltd. Is a leader in the cabinet and millwork industry serving the construction industry through retail, contractor, and developer markets.

Located in centre port Winnipeg at a 22,000 square foot modern facility, we offer custom and semi custom products tailored to suit our customers and manufacture with the most up to date equipment and high standards. Our team of 45 dedicated employees strives to provide industry leading products with a focus on quality and a dedication to satisfying customer service requirements.

Job purpose

Reporting to the owner, the Manager of Finance and Administration contributes to the organization’s overall success by effectively managing all financial tasks for the organization.

Primary duties and responsibilities

Financial accounting and reporting

• Develop and maintain timely and accurate financial statements and reports that are required for the users.
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Ensure that all statutory requirements of the organization are met, including PST, GST, employee’s deductions and remittances through ADP, H & E tax compliance and WCB remittance requirements and reporting.
• Prepare all supporting information for the annual review engagement and liaise with the external accountants.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
• Reconcile bank and credit card accounts.
• Review monthly results and implement monthly variance reporting.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Oversee the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Establish budget and forecasts preparation and prepare the annual budget in consultation with the owner.
• Maximize profit where possible and appropriate.

HR and Payroll

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Negotiate and manage the employee insurance and benefits plans.
• Process and submit statutory and benefits remittances on time.
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant.
• Searching for new employees and conducting pre-qualifying interviews
• Onboarding all new hires

Project management accounting

• Maintain financial records for each project in a manner that facilitates management reports.
• Ensure that accurate and timely financial reports are prepared in accordance with agreements with contractors.
• Provide accurate and timely reporting on the financial activity of individual projects.
• Ensure all employees are recording project time correctly.
• Oversee the purchasing department to ensure proper allocations and procedures.
• Assist the sales department in estimating materials and labor costs.

Information technology

• Refine and maintain Quick Books Online software, along with our custom ERP software.
• Liaise with outside IT provider to maintain users for security, access and troubleshooting network and software issues.
• Audit on a regular basis software subscriptions, communication and IT providers.

Office administration

• Oversee and supervise the administrative function of the organization including reception, property/facility management, and provision equipment necessary for effective operations.
• Oversee the management of all leases, contracts and other financial commitments.
• Develop, document and maintain procedures and policies for all areas of finance and administration.

Qualifications

Education

• University degree or College degree in a related field, such as Accounting, Commerce, or Business Management/Administration, or equivalent experience.

Professional designation

• CPA designation is an asset.

Knowledge, skills, and abilities

• Knowledge of generally accepted accounting principles.
• Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights.
• Proficiency in the use of the following computer programs:

QuickBooks (Desktop and Online)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database management

Behavioural competencies

The Director of Finance should demonstrate competence in some or all the following:

• Relationship development: Establish and maintain positive working relationships with others internally and externally to achieve the organization’s goals.
• Effective communication: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Client focus: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within organizational parameters.
• Teamwork development: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Leadership: Positively influence others to achieve results that are in the best interest of the organization.
• Decision-making: Assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
• Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Planning: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the process and results.
• Problem-solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, make recommendations, and resolve the problem.

Experience

Five to ten years of progressive financial responsibility, preferably in a manufacturing and/or construction setting.

Working conditions

This is not a remote position. Attendance from Monday to Friday during standard working hours is a requirement. During times of heavy workload, overtime may be requested.

Compensation

Salary for the successful candidate will depend on the ability to meet the requirements and qualifications of the position. Bonus plan will be considered as part of the overall compensation package. A benefit plan that is partially paid for by the company is offered and flexible vacation is available. For CPA’s, costs related to maintaining your designation are covered by the company

Job Types: Full-time, Permanent

Salary: $90,000.00-$110,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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