JOB TITLE: Investment Advisor Assistant

LOCATION: Toronto

STATUS: Permanent, Full-time

REPORTING TO: Branch Administrator

COMPANY OVERVIEW:

Echelon Wealth Partners is a leading independent, Canadian-owned, and operated wealth management and capital markets firm, known for our client-centered approach and entrepreneurial spirit. Echelon is a compelling option for investors seeking unbiased investment solutions, professional management, and unparalleled service. We aim to build lifetime relationships and deliver superior service. We are also a growing firm, with more than $8 billion in assets under administration and management. We service clients across Canada from our offices in Toronto, Oakville, Ottawa, Montreal, Calgary, Vancouver, Victoria, Edmonton, and London.

POSITION OVERVIEW:

Echelon Wealth Partners is currently looking for a licensed Investment Advisor Assistant to join our Wealth Management team in our Toronto office. This role will support a team of Investment Advisors/Portfolio Managers in establishing and maintaining strong client relationships, and perform required administrative tasks related to marketing, client service and relationship management.

Key Responsibilities:

• Actively build strong working relationships across all levels within and outside the branch by maintaining a working knowledge of the business environment, keeping the investment advisor informed, responding to business needs, and providing practical solutions
• liaison with Operations/FX trading/Retail Equity Trading/FIDO Traders/Compliance
• Dataphile Trading
• FX Conversions
• Maintain Quote Watch list ETB4 Current Positions/ Indices/Commodity Prices (US/CAD/Dollar/OIL/GAS/GOLD etc.)
• Morning Portfolio sheets prepared daily (Dataphile)
• Morning Trade reconciliation (check for shorts/commission/trade allocation errors)
• Cash reconciliation (Tbils/MMfund)
• Prepare day’s end holdings report for all positions traded
• Trade updates
• Re-Org (monitor Re-org notices pertaining to positions held)
• Review, administer and follow-up on all Compliance related queries
• Review, administer and follow-up on credits and debits
• Provide excellent client service to all inquiries, including quotes and client account related inquiries
• Maintain files on an ongoing basis (Account opening forms, KYC updates, updates ETB4, and Reports)
• Address any compliance/suitability issues on Portfolio AID
• Help build marketing material
• Implement and administer a CRM and gather pertinent client data to build maintain the database
• Tax and Banking/CRA Document Management
• Reconciliation of monthly P&L
• Act as a back up for associate/second IA which include: sales assistant duties for IA during vacation/absence, access to client base, trained on all aspects of client administration, and maintain current separate stock watch list for EIKON.

Requirements:

• Experience working within regulated financial services industry as Admin/Sales Assistant to Investment Advisors is strongly preferred
• Ability to work quick and under strict deadlines
• Strong planning, organizational and time management skills with the ability to prioritize tasks efficiently
• Exceptional interpersonal skills when interacting with clients and internal colleagues, including senior management and senior financial professionals (Investment Advisor(s) and Portfolio Manager(s))
• Understands the importance of Compliance with established operating procedures and protocols
• Trade execution experience
• Knowledge of industry regulatory rules, relevant legislation and requirements and keeping up with systems and regulatory changes
• Proactive, confident, and professional approach to problem-solving, at times with minimal supervision
• Excellent analytical thinking, problem-solving and conflict management skills
• Detail oriented with advanced knowledge of administrative functions and procedures
• Takes ownership of tasks and consistently shows initiative in finding solutions.
• Excellent oral and written communication skills

Qualifications:

• Post-secondary education in Business Administration, Finance or equivalent experience
• Strong oral and written English communication skills
• At least 3 years of Sales Administration experience a must
• 5+ years of experience within a sales and/or brokerage industry environment is a strong asset
• Canadian Securities Course (current) a must
• Conduct & Practices Handbook (current) a must
• Advanced skills in Microsoft Office (Excel, PowerPoint and Word)
• Requires exceptional discretion and confidentiality in handling sensitive information
• Acts as a positive team-player – trustworthy, capable, and reliable.

Echelon is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected and supported. If you are invited to interview and require accommodation (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Application instructions:

To apply, please click "Apply for This Job".

We thank all applicants for their response but only those considered for an interview will be contacted.