The Avon Maitland District School Board is inviting applications for the position of Payroll Services Representative, within the Human Resource Services department at the Education Centre in Seaforth, Ontario.

Reporting to the Payroll Supervisor, the successful candidate will be responsible for the timely, accurate entry and on-going maintenance & integrity of employee information in all computer systems and personnel files within Human Resources; prepare, process and balance employee payroll transactions.

Essential Functions and Responsibilities

• Prepare payroll entries and associated pay and benefit adjustments (LTD) to process, for example, new hires, salary amendments, retroactive pay adjustments, garnishees, leaves of absence, unpaid days, for pre-determined employee group(s)
• Transmit pays, payroll reconciliation, year end file (sup pay) to generate correct T4 information; check for inaccuracies and change for T4s
• Download timesheets and manually enter LTA rates
• Process employee pay reconciliations
• Process manual cheques
• Prepare and balance payroll summaries from payroll registers - record in a spreadsheet and forward to accounting for import into accounting system. Process year to date adjustments to ensure they reflect manual payments
• Generate ROEs as requested
• Respond to employee, school, staff enquiries (telephone and email) regarding payroll transactions and forward to other departmental staff as required
• File all documents relating to assigned employee groups
• Satisfying audit requirements
• Promote a positive, safe, healthy, respectful and inclusive workplace
• Other duties or projects as required or assigned

Education, Qualifications and Experience

• 1 Year post-secondary education in Secretarial/Accounting and two years of payroll experience, administrative experience or equivalent education and experience;
• Proven ability to work in a team environment with excellent communication and interpersonal skills;
• Previous experience in Human Resources and payroll would be an asset.
• Excellent computer literacy skills and familiarity with database systems, proficiency in Word and Excel;
• Accurate and productive keyboarding skills;
• Ability to exercise good judgment and discretion in handling confidential information;
• High degree of accuracy and attention to detail;
• Aptitude and ability to work well with numbers
• Ability to identify priorities and manage conflicting demands in order to meet deadlines

Hours of Work: 35 hours per week, 12 months per year position
Rate of Pay: Level 2, $22.53 - $26.24 as per the Term and Conditions of Employment
Start Date: As soon as possible
End Date: June 30, 2023 with possibility of extension

Interested applicants are requested to apply through amdsb.simplication.com (steps are below) including three supervisory references by 4:00pm on Wednesday, May 17, 2023.

How to Apply?

If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627.

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant’s amdsb.simplication.com profile page.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.