Executive Assistant Job at Ministry of Health
Are you a highly skilled and organized professional with outstanding political acuity and expertise in building stakeholder relationships? Are you adept at coordinating information flow and utilizing your innovative problem-solving skills to facilitate issues and communication management within an executive office setting? If so, then this opportunity with the Primary Health Care Branch, to provide financial, administrative, and executive support to the Director and branch managers may be the position for you.
NOTE:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
You demonstrate:
NOTE:
- The position may be located at any of the locations listed in this job ad. The work location will be determined based on the location of the successful candidate.
- Flexible work arrangements including telework (remote work) may be considered. Current hybrid work arrangements are subject to change.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
As an Executive Assistant, you will:- manage the flow of information and documents in the office of the Director
- coordinate responses and actions required on behalf of the Director through ongoing liaison with senior managers and staff
- coordinate meetings and conferences, and manage the Director's calendar of appointments
- coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports
- manage the issues management and resolution tracking system
How do I qualify?
Administrative Knowledge and Skills
You have:- demonstrated experience in providing senior level executive support and services
- the ability to acquire knowledge of strategic and operational planning, resource allocation and program development processes and practices
- demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
- demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
- the ability to interpret human resources policies/guidelines and legislation such as the Freedom of Information and Protection of Privacy Act
Communication and Interpersonal Skills
You demonstrate:
- interpersonal and oral communication skills to maintain effective relationships at various levels
- written communication skills to develop reports, submissions and plans
Planning and Organizational Skills
- you have planning and organizational skills to coordinate and prioritize work to meet deadlines
Computer Skills
- you have proficiency in the use of standard desktop computer tools, applications and software, including database systems and the Internet
Additional Information:
Address:
- 1 Temporary, duration up to 12 months, 438 University Ave, Toronto, Toronto Region or 49 Place D'Armes, Kingston, East Region or 159 Cedar St, Sudbury, North Region
Compensation Group:
Association of Management, Administrative and Professional Crown Employees of Ontario
Understanding the job ad - definitions
Schedule:
6
Category:
Administrative and Support Services
Posted on:
Thursday, December 15, 2022
Note:
- T-HL-192535/22
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