Executive Assistant

Proudly headquartered in New Brunswick, J.D. Irving, Limited (JDI) has operations in Canada and the United States. Since our inception over 140 years ago, our employees continue to build JDI into a diverse group of performance-driven enterprises with a team of 18,000 dedicated employees.

J.D. Irving, Limited is seeking a full-time Executive Assistant located in Dieppe, NB. The successful candidate must thrive in a fast paced, ever-changing environment while maintaining a high level of professionalism, confidentiality, accuracy and detail. The successful candidate will be responsible for providing a diverse set of administrative services to Senior Executive members and their teams.

Successful Candidate will possess the following qualifications:

• Post-secondary education in Business Administration
• 3+ years’ business experience in administrative capacity
• Ability to prioritize, coordinate, and manage multiple activities
• Demonstrated professional maturity and ability to handle confidential information
• Ability to work independently as well as in a team environment
• Strong sense of urgency to complete tasks
• Excellent interpersonal and communication skills, both written and oral
• Demonstrated proficiency with Microsoft Suite

Key Responsibilities:

• Provide assistance to Executives by organizing their calendar. Set up meetings, set up conference calls, sending meeting requests, booking conference room, distributing required documents.
• Meeting planning, coordinating venues, distributing communications for senior level management.
• Coordinating travel, booking flights and hotel rooms and processing expense reports.
• Assist in approval and validation of invoices.
• Ordering office supplies
• Responding to various email inquiries, phone inquiries and in-person requests.

We are proud to offer a competitive salary and benefits package, including but not limited to:

• A flexible health, drug, dental, and vision plan
• Employee & Family Assistance Programs
• Health & wellness reimbursements, includes gym memberships, fitness classes or online workout programs
• Maternity leave top-up program (if applicable)
• RRSP matching program
• Opportunities to take part in job related training and development as well as 24/7 access to online curated learning
• Growth and progression opportunities within the larger network of the JD Irving group of companies

To Apply for this Career Opportunity: Please apply online.

We thank all candidates for their interest, however, only those selected for interviews will be contacted.

To learn more about our products and services, click here.

J.D. Irving, Limited is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.