Who are we?

We are an employee-owned, award-winning land development consulting firm full of entrepreneurial, energetic, and caring individuals, who collaboratively contribute to the success of Crozier and our clients. Our purpose is to foster an exceptional workplace where talent flourishes, people thrive, and lives transform.

We provide services in civil, water resources, transportation, hydrogeological, structural, mechanical, and electrical engineering, complemented by landscape architecture, environmental consulting, construction and building science services. With offices in Collingwood, Toronto, Milton, Bradford, and Guelph, Crozier’s growing team of professionals work collaboratively with developers, builders, planners, architects, landowners, and stakeholder groups to advance residential, industrial, commercial, institutional, and recreational resort projects from concept through to construction completion. Supported by a diverse corporate services team, our technical staff is fully equipped to take on a variety of challenges.

Your Impact:

Elevate your career with Crozier! We are searching for a professional individual to represent our CEO and Founder as an ambassador, providing a wide range of administrative support. The position requires a high degree of initiative and judgment in order to anticipate and initiate appropriate action to conserve and protect the CEO’s time.

You will be the first point of contact, managing activities to ensure they are organized and prioritized, and completed effectively and efficiently. You will be responsible for organizing schedules and correspondence, for independently following up on action items, and preparing documents such as presentations and reports. You will also have an active role in coordinating Executive Meetings, Board of Directors Meetings, Annual General Meetings, assisting with the corporate Strategic Plan, along with other special projects.

If you are someone who is proactive, understands and can anticipate what needs to be done before others having to ask, naturally cultivates strong working relationships and overall takes pride and ownership of your work, we’d love to hear from you!

How you will contribute to the team:

• Prioritizing - Prioritizing incoming email, requests, issues, and/or concerns addressed to the CEO including those of a sensitive or confidential nature. This will include email management and organization.
• Gatekeeper - Acting as a gatekeeper both internally and externally by seeking to understand the incoming requests and schedule appointments or follow up in keeping with priorities of CEO.
• Calendar Management - Scheduling/coordinating appointments/meetings and making all necessary arrangements for CEO.
• Executive Meetings - Scheduling and coordinating meetings and corporate functions involving all Associates, senior-level internal and/external participants. Anticipating needs and making necessary arrangements.
• Documents - Proactively preparing documentation in advance of meetings and briefings.
• Minute Taking - Attending meetings to take minutes, record notes/action items and distribute/follow-up accordingly.
• Travel - Coordinating travel arrangements for CEO and other parties as required.

Specific responsibilities that we’d like to highlight for this role include:

What you bring:

• Relevant previous work experience, ideally in an executive support and/or office administration role.
• Prior work experience within an engineering or other professional firm is an asset.
• Proven administrative skills within a fast-paced office environment.
• Excellent written/verbal communication skills and proofing/editing abilities, and attention to detail.
• Ability to handle multiple projects and tasks simultaneously in a highly confidential and credible manner.
• Excellent organization skills and ability to prioritize multiple timelines.
• Resourcefulness and willingness to learn.
• Tactful, team-oriented individual who can cultivate strong working relationships, both internally and externally.
• Ability to deal with highly sensitive, confidential information and situations in a discreet and professional manner.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and web browsing software applications.
• Ability to travel and attend community and industry events.
• Some availability to work outside of traditional business hours may be required.

We offer:

Innovative Benefits: Customizable health benefits packages including dental care, vision care, prescription coverage, and much more. Crozier offers RRSP matching, an Employee and Family Assistance Program, Parental-Leave Top Up, our unique First-Time Home Buyers’ Assistance Program, paid professional development support and training, annual wellness allowance, and more.

Workplace Flexibility: Our offices are conveniently located in Collingwood, Toronto, Milton, Bradford, and Guelph, with options to work in-office, hybrid, or remote depending on the role.

Community Involvement: The foundation of our company was built on giving back to the communities where we live, work, and play. We actively support not-for-profit organizations in our communities, encourage employee involvement, and provide financial support to dozens of organizations each year.

Crozier Social: With inter-office and company-wide events happening each week, there is always something fun to do at Crozier. We have a cycle of hockey, soccer, volleyball, and baseball teams, a gardening club, and book clubs that meet regularly. We organize special events like wine tastings, golf tournaments, games nights, boat cruises, and more!

Crozier is committed to providing equal opportunity to candidates of all abilities. Should you need assistance at any point during the recruitment process please contact our Human Resources team.

We thank all applicants for your interest in Crozier, however, only those selected for an interview will be contacted