Posting updated March 9, 2023: Contact person updated

Bring your strong administrative experience and superior organizational skills to this position

Justice Services Branch (JSB) is responsible for policy development, law reform and justice transformation in the areas of administrative, civil, criminal and family law, human rights, and Indigenous justice. JSB provides direct family justice services through its Family Justice Services Division and Maintenance, Enforcement and Locate Services. JSB works with administrative tribunals, the courts, the legal professions, other ministries, and a range of community agencies and associations to increase access to justice.

The Administrative Assistant role provides a variety of office administrative, secretarial and financial support services for the managing director/Assistant Deputy Minister's offices and be available for branch administrative work overflow

Job Requirements:

• Secondary school graduation (Grade 12) or equivalent (GED).
• Six (6) months or more of administrative/clerical experience gained in an office environment.
• Experience typing, formatting, and proofreading a variety of documents and materials using desktop tools such as Word, Excel, PowerPoint, and Outlook.
• Experience managing an electronic calendar (e.g. booking meetings and appointments)
• Experience with records management.

Preference may be given to applicants with experience in the following:

• Experience booking/making travel arrangements.
• Experience applying ARCS/ORCS records classification system.
• Experience with CLIFF mail tracking system.
• Experience with the e-approval system.
• Experience with CAS iExpense program.
• Experience processing purchase and/or credit card reconciliation while ensuring accuracy and completeness of documentation.

For questions regarding this position, please contact roberta.coleman@gov.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work up to three (3) days at home per week as per the Telework Agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will be required to answer a standard questionnaire.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

The BC Public Service COVID-19 Vaccination Policy defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.