Date Posted: 05/01/2023
Req ID: 30981
Faculty/Division: Faculty of Arts & Science
Department: Dept of Chemistry
Campus: St. George (Downtown Toronto)
Position Number: 00045155

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Established in 1859, the Department of Chemistry is one of the leading institutions of its kind in Canada – featuring teaching excellence, advanced research facilities and the development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, an NMR lab, an X-ray analysis lab and a mass spectrometry lab. These resources, combined with our ambition and excitement, create an ideal place to work, research and make an impact in scientific education.

The Chemistry Stores Financial Assistant works under the general direction ofthe Manager, Chem-Labs Technical Support and Supplies, and works closely with the Business/Finance unit.

Your responsibilities will include:

• 
  Acting as a first point of contact for purchasing enquiries and handling fees.
• Maintain stores inventory and keeping accurate records and coordinating the shipping and/or receiving of goods.
• Following rules and procedural instructions when storing chemical materials, transporting and/or disposing of chemical waste, and dispensing chemicals.
• Collaborating on cost estimates, and verifying that University procurement and financial policies are followed
• Liaising with suppliers to ensure goods are delivered in a timely manner, clients and vendors to resolve minor complaints and address issues, and vendors regarding the return of goods.
• Verifying that supporting documentation is attached to financial records, ensure proper approvals are obtained prior to submitting for processing, andidentifying and resolving individual financial discrepancies
• Generating standard financial reports
• Maintaining information on a website

Essential Qualifications:

• 
  An advanced College Diploma (3 years) program in Accounting or Finance or an acceptable combination of equivalent experience.
• Minimum of three years of recent and related experience coordinating a large academic stores unit, with a demonstrated understanding of the technical requirements of a store's operation including purchasing, inventory maintenance, shipping and receiving, distribution, bookkeeping and records management
• Working knowledge of the University of Toronto financial rules, guidelines and processes, including its financial and procurement processes and good knowledge of the Ontario Broader Public Sector (BPS) Procurement Directive
• Experience obtaining quotations and reviewing and processing purchase orders
• Experience handling scientific/chemical lab supplies inventory, including managing inventory system
• Experience coordinating the safe disposal of chemical and biological waste and expired chemical products
• Experience working with a point of sale system.
• Experience providing excellent customer services to student, faculty, customer, and vendors
• Experience generating Financial reports.
• Experience updating websites
• Strong proficiency with Microsoft Office 365 suite applications (Excel, Word, PowerPoint, Outlook, One drive, Share point, etc.)
• Familiarity with Chemistry store materials and equipment.
• Excellent written and verbal communications skills, along with demonstrated customer service skills including diplomacy and tact
• Good judgment and decision making skills and demonstrated ability to work in a varied and fast paced work environment
• Demonstrated ability to apply safety guidelines to a variety of chemical safe handling and storage situations
• Accuracy with figures and the ability to exercise sound
• Must be able to lift up to 25 kg and use standard lifting equipment to lift heavier items
• Must have the physical stamina to effectively carry out the duties associated with the position, as this position involves considerable lifting, walking, standing, climbing ladders, crouching, squatting and reaching.

Assets (Nonessential):

• 
  Must have the following certifications / training or be willing to be trained: Transportation of Dangerous Goods certificate as a shipper/receiver, WHMIS, biosafety, compressed gases and cryogenic safety, chemical spill response, and hazardous waste management.
• Preferences will be given to applicants with experience working in Chemical Stores and knowledge of its operations in a University or private sector setting
• Education or strong knowledge of Chemistry.

To be successful in this role you will be:

• 
  Accountable
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Procedural

Closing Date: 05/10/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 - $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.