The Ministry of Energy and Resources develops, coordinates and implements policies and programs to promote the growth and responsible development of the province’s natural resources industries. The Ministry operates as the primary regulatory authority for the oil and gas industry and ensures competitive royalty systems, regulations and policies for all natural resource sectors. The Ministry also plays an important role in promoting Saskatchewan’s diverse resource potential to investors around the world.

The ministry is seeking a highly motivated and organized individual to provide administrative support to the Executive Directors of Strategic planning and Initiatives and Business and Technology Services. This position requires excellent communication and interpersonal skills, considerable experience in office administration, knowledge of government policies and procedures, and the ability to work independently with respect to carrying out the duties assigned in a challenging and fast paced environment.

Reporting to the Executive Director, Strategic Planning and Initiatives, you will be responsible for processing business/travel expenses, credit card reconciliation, invoices, prior approvals; preparation and/or editing of documents; maintenance of office filing system including familiarity with archival practice and the government administrative records system (ARMS). You will provide administrative leadership and office management to the Executive Director and team by: coordinating the planning, scheduling, and organizing of procedural issues and projects; developing branch office procedures, directing the development, implementation and delivery of branch administration, preparing budget/forecast information, identifying pressures/variances, etc. and providing orientation, leadership and advice. You will coordinate referrals for correspondence and briefing notes to appropriate staff, answer telephone inquiries and redirect callers. Accuracy, accountability, and confidentiality in all that you do is a must in this role.

As the successful candidate, you must have the demonstrated ability to use a wide variety of computer applications and the knowledge and skill related to office and administrative procedures and protocols, including the ability to interact with colleagues and challenging clients with diplomacy and integrity. You have excellent communication and problem-solving skills and can create a positive work environment that exemplifies the cultural values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

Typically, the knowledge and abilities required for this position would be obtained through the completion of an administrative certificate or diploma in combination with work experience, or an equivalent combination of training and experience.