Administrative Assistant Job at Government of Alberta
Government of Alberta Edmonton, AB
Job Information
Job Requisition ID: 43207
Ministry: Office of the Alberta Ombudsman
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular
Scope: Open Competition
Closing Date: May 24, 2023
Classification: Administrative Support 4
About Us
In Alberta, the positions of the Alberta Ombudsman and Public Interest Commissioner are held by the same person and the main offices are co-located in Edmonton. There is a second Ombudsman office located in Calgary.
The Alberta Ombudsman provides oversight of the provincial government to ensure fair treatment through independent investigations, recommendations and education within Alberta government authorities, professional organizations, municipalities, and the Patient Concerns Resolution Process of Alberta Health Services. Under the authority of the Ombudsman Act, the Ombudsman can investigate written complaints received from any individual or group or commence an investigation on his own motion or at the request of a Minister.
Under the authority of the Public Interest Disclosure (Whistleblower Protection) Act (PIDA), the Public Interest Commissioner oversees the disclosure and investigation of serious and significant matters in or relating to departments, public entities, offices of the Legislature and political offices, that are unlawful, dangerous to the public or injurious to the public interest. PIDA protects employees who make those disclosures, and the Commissioner is also responsible for investigating complaints where employees allege reprisal action has been taken against them.
The Ombudsman/Public Interest Commissioner promotes a positive workplace culture and work-life balance. Professional learning and development are encouraged, and mentorship is considered an essential part of organizational success.
The office of the Ombudsman and Public Interest Commissioner is a great place to work!
Role
Are you looking for your next challenge? Do you have excellent written and oral communication skills? Are your computer skills exceptional? Do you thrive at multitasking and organization? If so, we have the opportunity for you!
Reporting to the Executive Assistant, the Administrative Assistant is the first point of contact to those accessing our services while providing high level administrative support to all areas of the offices.
The Administrative Assistant is responsible for:
- Providing reception services;
- Case creation and data maintenance in the case management system;
- Accounts Payable submissions and maintenance of the vendor filing system;
- Backup coverage for the Executive Assistant, when required; and
- Other duties to support the functions of the Edmonton and Calgary offices relating to scheduling, coordination, and procurement.
Qualifications
- High school diploma and two years of related experience. Equivalencies may be considered.
- Administrative Professional Diploma/Certificate is considered an asset.
- Comprehensive knowledge of and experience with Microsoft 365 Office Suite. Must be proficient with Word and Outlook.
- Proficient use of Adobe Acrobat relating to document modification.
- Typing speed of 50+ wpm with high level of accuracy.
- Ability to maintain a high degree of professionalism and confidence when dealing with challenging complainant interactions.
- Ability to communicate clearly and effectively.
- Ability to manage competing priorities to meet deadlines while maintaining excellent attention to detail.
Salary
$1,729.71 to $2,113.42 Bi-Weekly
$45,145 to $55,160 Annually
Requirements
- Your resume and cover letter should include information that clearly and concisely demonstrates how your qualifications meet the requirements outlined in this job posting, including education and experience.
- You must be a Canadian citizen, permanent resident, or hold a work permit with an expiration date of no less than June 30, 2024.
- Final candidates will be required to undergo security screening.
How To Apply
Online applications are preferred at the Government of Alberta’s Jobs Website
Human Resources
Alberta Ombudsman
9925 - 109 Street NW, Suite 700
Edmonton, AB T5K 2J8
Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file. Applicants who apply online will be able to track the status of this competition.
Tips for Applicants:
Closing Statement
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.
Note: This competition may be used to fill future positions.
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