Administrative Assistant Job at Cenovus Energy
Worker Type: Employee
Group: Enterprise Risk Management Department
Job Post End Date: 02/23/2023
About this opportunity:
Reporting to the Director Risk and Insurance, the Administrative Assistant will interact as a liaison with executive staff members as well as business representatives from across the company. The successful candidate will be responsible for coordinating information, programs, meetings and managing schedule(s). The Administrative Assistant will organize substantial domestic and international travel ensuring all details are effectively planned and communicated, and general administration, including meeting and events organization, onboarding new team members, supporting internal reporting requirements, meeting preparation, processing of expenses and other major projects
About Cenovus:
We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.
We operate in Canada, the United States and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus’s downstream operations include upgrading, refining and marketing operations in Canada and the United States.
Our shares trade under the symbol CVE, and are listed on the Toronto and New York stock exchanges.
For more information, visit
cenovus.com
.
Find Cenovus on
Facebook
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Twitter
,
LinkedIn
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YouTube
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Instagram
.
Why we work at Cenovus:
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Safety as a core value
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Competitive compensation
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Flex time
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Employer paid benefits: health, dental, vision & more
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Volunteering opportunities
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Community Investment activities
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Inclusive work environment
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Career progression/internal mobility opportunities
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Company/team building events
Responsibilities:
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Provide confidential assistance with file management, printing requirements, incoming and outgoing email, scheduling appointments, calendar conflicts and maintaining daily calendar.
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Coordinate meetings, functions, and special events, including securing locations, determining food and beverage menus, selecting entertainment and determining transportation logistics.
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Coordinate domestic and international travel arrangements.
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Proactively anticipate the needs of the executive and their leadership team.
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Initiate and distribute internal correspondence related to company-wide communications, meeting agendas, meeting minute notes, corporate training requirements or policy updates.
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Manages logistics and develops content for weekly, monthly, and annual meetings as an active member of the Leadership Team.
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Coordinate new hires, employee changes, office moves, etc.
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Proactively seek out and undertake training opportunities related to corporate initiatives and new technology or processes and passing that knowledge onto other staff as needed.
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Assist with administering department budget and workforce plans working closely with Finance, Tax, and other partners.
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Order office supplies as needed.
Qualifications:
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Minimum 5 years of office experience with high level executives
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Strong organization skills, with the ability to set priorities, follow-up and meet deadlines.
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Ability to communicate with all levels of the company and external contacts
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Excellent proofreading, editing, and business writing skills.
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Excellent presentation preparation skills
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Ability to handle sensitive and confidential information.
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Displaying tact and good judgment in resolving problems and answering inquiries
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Ability to work independently in a fast-paced, varied, and diverse environment with changing priorities
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A high degree of initiative and self-motivation
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint Online
At Cenovus we embrace diversity of thought, experience and backgrounds to help us make better business decisions, address our challenges, seize opportunities and unlock innovative solutions. We define diversity as the variety of people, including all of the unique attributes of our staff, as well as the variety of ideas within our organization. Building an inclusive workplace by drawing on the skills and talents of a diverse workforce provides Cenovus with a competitive advantage. We believe it’s important to maximize the potential of everyone who works for our company and ensure people feel respected, appreciated and heard. We define inclusion as ‘diversity in action,’ creating an environment of involvement, respect and connection, where various ideas, backgrounds and perspectives are harnessed to create business value.
If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email
careeropportunities@cenovus.com
.
Note: The application deadline for this position is 11:59 PM MT February 22, 2023.
This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.
Notification
To be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.
Immediately following successful submission of your online application, you will receive an online notification confirming Cenovus's receipt of your resume.
Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.
To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under ‘My Applications’.
Interested in this opportunity? Click the Apply link.
If you are a CURRENT EMPLOYEE please apply by going to our
Internal Career Site
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