OVERVIEW:
Position Type: Regular Full Time
Job Rate: $30.57
Probationary Rate: $29.48
Posting Date: February 3, 2023
Closing Date: February 9, 2023

GENERAL DESCRIPTION

Under the supervision of the Supervisor, Finance and Supply Chain Operations, the Accounting Clerk will provide the necessary support to enable the day to day bookkeeping and basic accounting requirements of Regional Recreation Corporation of Wood Buffalo (RRC). They will also be responsible for preparing/finalizing daily cash outs/ deposits for the bank and administering cash floats. This position will include some reporting, compilation of data and accounting research, writing up journal entries to the system and performing a variety of other accounting related and general support tasks to both the AR and AP Coordinator roles.

RESPONSIBILITIES

• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data in compliance with RRC Financial policies and procedures.
• Manage cash-out processes including but not limited to reconciliation, reporting and error correction for credit balances, refunds and adjustments.
• Perform end of month procedures for reconciling general ledger and sub ledger accounts as assigned.
• Maintain confidential customer files, including credit card information.
• Prepare and distribute invoices as required.
• Receive and fill out receipts for third party payments, by cash, cheque, credit and other forms of payment, such as electronic point of sales devices. Post and reconcile customer payments received.
• Complete periodic bill runs for pre-authorized debits and credit cards as needed and record payments.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Investigate collection problems and advise customers on company A/R policies and procedures and form strategies to ensure customers make timely A/R payments, including but not limited to: making calls for making arrangements for payment of outstanding, insufficient or late payments accounts as per RRC policy.
• Prepare files/accounts to forward to supervisor for review to Collection Agency.
• Assists with assigned tasks and daily tasks including but not limited to: data entry & integrity, electronic and paper filing, general housekeeping, receiving goods, report preparation and various organizational tasks and administrative projects with limited supervision
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data in compliance with RRC Financial policies and procedures.
• Collect, count, verify and deposit all financial instruments (cash, cheques, etc.) received from various internal and external sources, including but not limited to safes and mail.
• Manage overall cash levels, departmental cash floats and other cash requirements at adequate levels to sustain business operations.
• Validate and prepare for departmental approvals, invoices using electronic procure-to-pay software tools.
• Pay vendor invoices and corporate credit cards in a timely manner.
• Reconcile and resolve any issues related to vendor invoices, payments, returns, etc.
• Receive, validate and process employee expense reports.
• Perform end of month procedures for reconciling general ledger and sub ledger accounts as assigned.
• Assists with assigned tasks and daily tasks including but not limited to: data entry & integrity, electronic and paper filing, general housekeeping, receiving goods, report preparation and various organizational tasks and administrative projects with limited supervision
• Provides coverage for other positions within the department as needed during planned or unplanned absences.
• All other duties as assigned.

QUALIFICATIONS: Education & Experience

• Business Diploma with a specialization in Accounting.
• Minimum five (5) years related accounting experience.
• Prior experience with using Sage 300 or ACCPAC is an asset.

QUALIFICATIONS: Knowledge, Skills & Abilities

• Knowledge of accounts receivable and collections.
• Knowledge of accounts payable and cash management.
• Proficient in Microsoft Excel.
• Attention to detail and high level of accuracy.
• Excellent interpersonal and customer service skills.
• Effective organizational, written and verbal communication skills.
• Knowledge of collection regulations and fair credit practices.
• Strong time and stress management skills.
• Strong analytical and problem solving skills.
• Strong diplomatic, negotiation and conflict resolution skills.