Office Services Coordinator - Part Time Job at Brambles Group
CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.
What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our
What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our
Hybrid Work Model
.
Job Description
Do you:
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Enjoy acting as a facilitator to provide office services to our employees, contractors and visitors?
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Have a strong understanding of office operations including office supplies arrangements, company events, and general administrative support to our employees?
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Feel passionate about the positive impact will have in supporting our vision to be better for our business?
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Want to work in a place where you can collaborate with different faces, races, ethnicities and genders?
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Have limited availability due to school, family or transportation?
This might just be your perfect “next career move” with CHEP!
Position Purpose
This role is responsible for managing day-to-day operations of the Mississauga Headquarters. This role will directly manage all aspects of the office to ensure smooth running of the office but also provide support for special events or occasions. The Office Coordinator is tasked to deliver excellent customer service, drive cost efficiencies and provide support to the employees, contractors, guests on locations. This role will also lead the development and implementation of effective, sustainable processes and solutions to support the needs of the business. This role will also act as champion for Zero Harm.
Hours of work
This is a part time position, likely 12-15 hours per week. You must be available to work between 8:30am to 5:00pm from Monday to Friday. The times are flexible that you work in most cases or per your manager's direction.
Major/Key Accountabilities
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Ensure the management of all day-to-day interaction with CHEP in Mississauga Headquarters
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Schedule/coordinate work hours and coverage as needed based on regular flow of staff and special events
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Establish supply accounts for all field users and approve orders when necessary
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Ensure that CHEP is receiving the best pricing and seek other vendors when necessary
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Ensure that bills are paid on time and are within budget as well as entered through SRM, Coupa and Concur
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Maintains and keeps up to date CHEP Canada office badging and security system
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Handles all employee moves and Remedy tickets
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Coordinates space planning for the building
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Creates PO’s for all building invoices in SRM and Concur
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Provides customer service to all CHEP employees
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Responsible for stocking of fridges and coffee stations
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Setting up and Cleaning after lunches/meetings
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Shipping various boxes/letters to various CHEP locations across Canada (ie: PCN notes)
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Responding to employees and vendors requests in the office and via phone
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Meeting with vendors on site if required
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Running to Costco or other supercenters to do for example last minute shopping (and regular shopping)
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Stocking up and ordering cleaning supplies for our cleaning crew
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Managing our Customer Experience Area (Purchasing and stocking up the Nespresso machine and Snack bar)
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Stocking up all fridges with pop, milk and cream
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Helping in decorating office during various Holidays (especially Christmas season)
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Participant and overseer of the Joint Health and Safety Committee for the office, including monthly walk arounds and safety risk identifications
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Administrator for Staples link
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Partner with CLT to anticipate and prepare for events and customer visits and ensure the office and beverage centres are stocked accordingly
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Provide support to Executive Assistant with adhoc requests as needed
Qualifications
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Excellent interpersonal and communication skills (i.e. Customer Service skills)
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Strong ability to multi-task
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High school diploma required (college degree not required, but recommended)
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Ability to work overtime if needed
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Coaching skills
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Prior management experience a plus
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Microsoft Office
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SRM
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Concur
Experience
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3-5 years’ experience in Office Administration, customer service
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Project management experience
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Experience leading teams
Skills and Knowledge
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Good interpersonal, written and verbal communication skills
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Proven excellent customer service track record
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Ability to work overtime if needed
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Microsoft Office skills
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Valid driver’s license
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Emergency coordinator for CHEP Mississauga Building
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Ability to use hand tools and lift a minimum of 50 pounds
Languages
Required English Desirable French
Rôle du poste
Ce poste est responsable de la gestion des opérations quotidiennes du siège social e Mississauga. La personne titulaire de ce poste gérera directement tous les aspects du bureau, afin de garantir le fonctionnement harmonieux du bureau au quotidien. Elle fournira également du soutien pour les occasions et les événements spéciaux. Le coordonnateur ou la coordonnatrice de bureau offre également un excellent service à la clientèle, réalise des économies de coûts et fournit du soutien aux employé-e-s, aux fournisseurs et aux invité-e-s sur place. La personne titulaire de ce poste sera également à la tête du développement et de la mise en œuvre de processus durables et efficaces, et de solutions en soutien aux besoins de l’entreprise. Elle agira également à titre de défenseur-e de « Dommage zéro ».
Principales responsabilités
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Assurer la gestion de l’ensemble des interactions quotidiennes avec CHEP au siège social de Mississauga
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Planifier/coordonner les heures de travail et la couverture requise en fonction du flux régulier du personnel et des événements spéciaux
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Établir des comptes d’approvisionnement pour tous les utilisateurs sur le terrain et approuver les commandes, au besoin
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S’assurer que CHEP obtienne les meilleurs prix et trouver d’autres fournisseurs, au besoin
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Veiller à ce que les factures soient payées à temps, à ce qu’elles respectent le budget, et qu’elles soient consignées dans SRM, Coupa et Concur
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Maintenir et tenir à jour le système d’insignes et de sécurité de bureau de CHEP Canada
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Traiter les déplacements des employé-e-s et les tickets
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Coordonner la planification des espaces dans le bâtiment
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Créer des bons de commande pour toutes les factures concernant le bâtiment, dans SRM et Concur
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Fournir du service client à tou-te-s les employé-e-s de CHEP
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Responsable de l’approvisionnement des réfrigérateurs et des coins-café
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Organiser et nettoyer après les lunchs/réunions
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Expédier différents colis et lettres à divers enplacements de CHEP au Canada (par ex. : Notes PCN)
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Répondre aux demandes des employé-e-s et des fournisseurs, au bureau et par téléphone
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Rencontrer les fournisseurs sur place, au besoin
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Magasiner chez Costco et à d’autres enseignes pour faire des achats de dernière minute (et des emplettes régulières)
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Stocker et commander les fournitures de nettoyage nécessaires pour notre équipe d’entretien
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Gérer la zone d’expérience client (achat et réapprovisionnement de la machine Nespresso et du snack-bar)
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Approvisionner tous les réfrigérateurs de boissons gazeuses, lait et crème
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Aider à décorer le bureau lors des différentes fêtes (tout particulièrement pendant la saison de Noël)
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Participer au comité de santé et sécurité conjoint et superviser ses activités pour le bureau, notamment les inspections mensuelles et l’identification des risques à la sécurité
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Administrateur/administratrice du lien avec Staples
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Partenaire avec CLT pour l’anticipation et la préparation des événements et des visites clients, et pour s’assurer que le bureau et les centres de boissons sont correctement approvisionnés
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Fournir du soutien, au besoin, à l’adjoint exécutif/l’adjointe exécutive, en lien avec les demandes ponctuelles, le cas échéant
Qualifications
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Excellentes aptitudes interpersonnelles et de communication (par ex. : compétences en service client)
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Solide aptitude à gérer plusieurs tâches simultanément
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Diplôme d’études secondaires requis (diplôme d’études collégiales non requis, mais recommandé)
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Capacité à faire du temps supplémentaire, au besoin
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Compétences en encadrement
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Expérience préalable en gestion, un atout
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Microsoft Office
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SRM
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Concur
Expérience
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Expérience de 3 à 5 ans en administration de bureau et en service client
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Expérience en gestion de projet
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Expérience dans la direction d’équipes
Compétences et connaissances
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Bonnes aptitudes interpersonnelles et en communication écrite et verbale
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Excellente capacité démontrée en service à la clientèle
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Capacité à faire du temps supplémentaire, au besoin
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Aptitudes avec Microsoft Office
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Permis de conduire valide
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Coordonnateur/coordonnatrice d’urgence pour le bâtiment CHEP de Mississauga
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Capacité à utiliser des outils manuels et à soulever un minimum de 50 livres
Preferred Education
Bachelors
Preferred Level of Work Experience
3 - 5 years
We are an Equal Opportunity Employer and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.
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