The Manager, Information Management reports to the Chief Corporate Services Officerand provides oversight and direction related to the implementation and application of the Federal Bridge Corporation Limited’s (FBCL) Information Management Framework. The Manager, Information Management ensures appropriate policies, procedures, and the continued adoption of high quality records and document management standards across the Corporation, involving strict adherence to legislative requirements and document lifecycle management protocols. The Manager, Information Management leads the administration of the Corporation information assets and management systems (ie: GCDocs) while assuring diligent management of its content.

Duties and Responsibilities

Information Management (70%)

• Configure, administrator and develop information management systems;
• Autonomously manage the FBCL archives, including the development and implement policies and procedures;
• Conform and comply information management practices with applicable legislation andindustry best practices;
• Design and oversee information management processes such as classification, workflows, digitization, retention and disposition;
• Promote innovation and guide change;
• Develop and deliver information management training to end users;
• Recommend to Senior Management business improvement practices and policy development;
• Be the primary resource to all staff in information research;
• Lead and prepare FBCL for the evolution from paper-based records to digital records to achieve administrative efficiencies;
• Interact and direct IT resources in support of IM priorities;
• Represent FBCL in matters of information management with subsidiaries, counterparts at Library and Archives Canada (LAC) and other external stakeholders.

Support for Access to Information and Privacy (ATIP) requests (20%)

• Manage the ATIP process including the receipt, recording, initial assessment, information gathering communication of requests internally and externally, as appropriate;
• Provide support to the ATIP coordinator in defining strategies for addressing requests;
• Act as a primary resource and subject matter expert to all staff ensuring understanding of requests and of applicable legislation;
• Assemble the final documents for reply to requesters;
• Complete and assemble annual reporting to Treasury Board Secretariat (TBS) and Transport Canada (TC) in compliance with the acts;
• Conduct Privacy Impact Assessments (TBS requirements), ensure the corporate privacy policy is current and displayed on the corporate web page.

Other (10%)

• Liaise with all employees regarding on-boarding requirements in the areas of information management;
• Other responsibilities as may be assigned from time to time to ensure continuous operations of FBCL’s Ottawa office.

Essential Qualifications

• University degree in information management, records management, in a related field or equivalent
• Minimum of 10 years of experience in information management or records management
• In-depth knowledge and experience in administration of electronic document management system (such as GC Docs)
• Knowledge of current and emerging IM trends and priorities
• Ability to analyze problems and develop recommendations
• Experience in classifying/reviewing of documents
• Solid technical knowledge of applicable federal legislation related to information management and other guiding principles
• Excellent communication skills, both verbal and written
• Good judgment, attention to detail and the ability to multitask
• Language – English and French essential

Condition of Employment

• Secret security clearance
• Ability to travel

The Manager, Information Management will report to work at the head office in Ottawa, ON. FBCL offers a hybrid work schedule with Monday and Friday as optional WFH, and Tuesday to Thursday in office.

We thank all those who apply. Only those selected for further consideration will be contacted. FBCL is an Equal Opportunity Employer, which promotes a culture of inclusion and diversity. Accommodations are available throughout the staffing process and can be requested at any time from the assigned human resources representative.

Job Types: Full-time, Permanent

Salary: $99,339.00-$124,381.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ottawa, ON K1P 6L5: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor's Degree (preferred)

Experience:

• Information management: 10 years (preferred)

Language:

• French fluently (required)
• English fluently (required)

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