Staff Assistant

Power Engineers Canada is seeking a Staff Assistant for our Power Delivery Substation Department. This is a full-time position located in our Airdrie, Alberta office. The Staff Assistant is responsible for coordinating office operations and the point of contact for general office administrative activities.

Roles and Responsibilities:

• Perform general office tasks: answer phone, greeting and support guests, ship and receive packages, book conference rooms, order catering, etc.
• Provide assistance to managers and other departmental personnel
• Collaborate with various departments and teams that are in a virtual setting
• Provide a high level of document control such as typing transmittals, letters and documents, quality control documents, managing electronic files, closing projects, and the overall document management
• Type, edit, and proofread documents and presentations
• Schedule and organize meetings
• Make travel arrangements
• Assist with onboarding of new staff
• Support remote IT team as required in ensuring local computers and equipment are functioning properly
• Data entry, invoice/expense reconciliation
• Manage office supplies inventory at multiple locations
• Assist in organizing office special events (team lunches, holiday parties)
• Coordinate with contractors for fire inspections, building maintenance, cleaning, furniture, etc.
• Weekly monitoring of various tender sites for potential opportunities
• Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits and compliance
• Maintain consistency with POWER administrative practices

Required Education/Experience

• High School diploma required
• 2+ years previous experience in an office or engineering environment
• Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
• Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones
• Strong organization and customer service skills
• Excellent time management skills and ability to prioritize work
• Strong attention to detail
• Excellent written and verbal communication skills
• Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

Desired Education/Experience

• Document control support for specific engineering projects and programs
• Document editing & formatting experience
• Proficiency in Microsoft Office Visio, MS Project, Onedrive, Adobe/Bluebeam, Microsoft Teams, SharePoint, SmartSheet and Dynamics and Bentley ProjectWise software
• Accounting experience, including procurement and requisitions
• Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

• Medical/Dental/Vision
• Maternity Leave
• Parental Leave
• Paid Holidays
• Vacation/Paid Sick Leave
• Voluntary Life Insurance
• RRSP

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

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