Records and Registration Specialist Job at Sheridan College
Preference will be given to qualified employees, as defined in the Full-Time Support Staff Collective Agreement. Should a suitable candidate not be found, external candidates will be considered.
Under the direction of the Manager of Records and Registration, the incumbent is a member of a team which provides a comprehensive range of support services within the Office of the Registrar to advise, guide and support a diverse population of domestic and international students. As a records expert, the incumbent provides specialized student record services including: maintenance of accurate Student Information System (SIS) records throughout the life cycle of the student, from enrolment through to graduation, according to academic policies and procedures, and Ministry of Colleges and Universities (MCU) regulations; provides direct support to students, faculty, and staff on various complex registration matters, and ensures compliance to academic policies and procedures; analyzes and verifies records for accuracy in support of Enrolment and Graduation Reporting to the Ministry.
What You’ll be Doing
Managing student, Academic Faculties, and department enrolment activity for both course-based and block-based programs, that are time sensitive in nature through a variety of channels;
Responding to client issues involving course and timetable changes, course adds and drops, program withdrawals, and advanced standings while at the same time analysing each situation and providing the most current and accurate information to the client;
Acting as the records and registration subject matter expert for academic faculties and service departments, and works collaboratively with these areas to offer the best possible student service and to ensure student success;
Processing student enrolment and Ministry Audit records while working within established timelines and accurately interpreting and applying academic policies and procedures;
Assessing the students’ eligibility for readmission to a program and eligibility for graduation;
Assessing students’ progress in programs from term to term based on the academic standing policies and established requisites and identifying trends or variations in enrolment patterns that may affect the enrolment plan;
Ensuring student enrolment records are validated by proactively researching, analyzing and updating the Student Information System (SIS) in response to external reporting requirements for the College;
Performing other related duties as assigned.
About You
Your sharp problem solving, and conflict resolution skills allow you to solve challenges in a creative way.
You use your interpersonal skills to build working relationships and provide excellent customer service while demonstrating excellent judgement, tact, and diplomacy.
You enjoy working independently and as part of a team in a fast-paced environment.
You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.
The successful candidate will meet the following qualifications:
3-year diploma/degree in education, social sciences, information technology, business administration, or a related field, along with 3 years of relevant work experience in an education environment processing complex, specialized information (Equivalencies to be considered).
Proficiency in operating a computer and relevant software packages as well as functional knowledge of a Student Information System (SIS) (Qless) is required.
Who We Are:
“Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World ( https://sheridan2024.sheridancollege.ca/ ), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community”.
For more information, visit: Why Work at Sheridan
Other Details
Faculty/Department : Office of the Registrar
Campus Location : Davis (may be assigned activities at any Sheridan campus). This position is currently hybrid of on campus and remote work.
Reference # : J1222-0167
Employee Group : Support Staff – Permanent
Payband : I
Hourly Range : $36.19 – $41.94
Hours : 8:30am – 4:30pm
Hours/Week : 35
Application Deadline : December 20, 2022
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources .
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Under the direction of the Manager of Records and Registration, the incumbent is a member of a team which provides a comprehensive range of support services within the Office of the Registrar to advise, guide and support a diverse population of domestic and international students. As a records expert, the incumbent provides specialized student record services including: maintenance of accurate Student Information System (SIS) records throughout the life cycle of the student, from enrolment through to graduation, according to academic policies and procedures, and Ministry of Colleges and Universities (MCU) regulations; provides direct support to students, faculty, and staff on various complex registration matters, and ensures compliance to academic policies and procedures; analyzes and verifies records for accuracy in support of Enrolment and Graduation Reporting to the Ministry.
What You’ll be Doing
Managing student, Academic Faculties, and department enrolment activity for both course-based and block-based programs, that are time sensitive in nature through a variety of channels;
Responding to client issues involving course and timetable changes, course adds and drops, program withdrawals, and advanced standings while at the same time analysing each situation and providing the most current and accurate information to the client;
Acting as the records and registration subject matter expert for academic faculties and service departments, and works collaboratively with these areas to offer the best possible student service and to ensure student success;
Processing student enrolment and Ministry Audit records while working within established timelines and accurately interpreting and applying academic policies and procedures;
Assessing the students’ eligibility for readmission to a program and eligibility for graduation;
Assessing students’ progress in programs from term to term based on the academic standing policies and established requisites and identifying trends or variations in enrolment patterns that may affect the enrolment plan;
Ensuring student enrolment records are validated by proactively researching, analyzing and updating the Student Information System (SIS) in response to external reporting requirements for the College;
Performing other related duties as assigned.
About You
Your sharp problem solving, and conflict resolution skills allow you to solve challenges in a creative way.
You use your interpersonal skills to build working relationships and provide excellent customer service while demonstrating excellent judgement, tact, and diplomacy.
You enjoy working independently and as part of a team in a fast-paced environment.
You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.
The successful candidate will meet the following qualifications:
3-year diploma/degree in education, social sciences, information technology, business administration, or a related field, along with 3 years of relevant work experience in an education environment processing complex, specialized information (Equivalencies to be considered).
Proficiency in operating a computer and relevant software packages as well as functional knowledge of a Student Information System (SIS) (Qless) is required.
Who We Are:
“Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World ( https://sheridan2024.sheridancollege.ca/ ), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community”.
For more information, visit: Why Work at Sheridan
Other Details
Faculty/Department : Office of the Registrar
Campus Location : Davis (may be assigned activities at any Sheridan campus). This position is currently hybrid of on campus and remote work.
Reference # : J1222-0167
Employee Group : Support Staff – Permanent
Payband : I
Hourly Range : $36.19 – $41.94
Hours : 8:30am – 4:30pm
Hours/Week : 35
Application Deadline : December 20, 2022
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources .
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
Please Note :
optimuspartners.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, optimuspartners.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.