We are looking for a Payroll & HR Systems Associate to join our team. Are you a service-oriented Payroll professional who thrives in a busy environment? Do you want to work for a world class organization that is dedicated to improving the lives of children around the world? If this sounds like you, then we have an opportunity for you!

The SickKids Payroll Team processes bi-weekly payroll for over 9400 employees for four organizations, while maintaining client service standards and ensuring policy and legislative compliance.

The Payroll & HR Systems Associate (PHRSA) collaborates with HR colleagues and SickKids managers and their assistants to ensure accurate and timely HR system setup and processing of SickKids employee data. This includes employee record setup for new hires, changes for current employees, leaves, terminations, ROE's and processing of bi-weekly payroll. Maintaining the integrity of employee data and front-line client service policies and standards is a key component of the position.

Here's What You'll Get to Do

Reporting to the Payroll Manager, the PHRSA is responsible for:

• the daily operations and accuracy of the Human Resources Information System (HRIS) master file input (utilizing Oracle PeopleSoft)
• validation of information provided from other areas of HR such as Talent Management, HR Managers, and from internal clients
• ensuring that SickKids’ employee records and setup is timely and accurately recorded including entry of personal and job-related data
• timely and accurate processing of payroll and employee new hire and change transactions on a bi-weekly basis
• calculation of payroll amounts for retroactive pay adjustments
• calculation and recovery of overpayments
• understanding and applying current employment standards and payroll legislation
• compliance with hospital policies and procedures

Specific key responsibilities:

• Processing of transactional employee record data for employees prior to the bi-weekly pay run
• Reviewing and processing automated workflow transactions initiated by SickKids managers, delegates and/or HR colleagues (through Oracle PeopleSoft’s Manager Self Service module)
• Where paper documentation is required, ensuring the proper signing authorities have approved all transactions and that adequate back-up documentation is available
• Verifying transactions for accuracy and ensuring information processed adheres to hospital policies and government statutory requirements
• Set up of employee records in two systems – the PeopleSoft HRIS and Express Net (pay time-capture and approval system) when required
• Interaction with employees, administrative timekeepers and/or managers for requests, questions re submitted transactions, issue resolution, or to respond to basic enquiries regarding hospital policies
• Ensuring proper protection, retention, and destruction (as appropriate) of confidential employee information; including back-up documentation for electronic scanning and storage on a bi-weekly basis
• Applying knowledge of payroll concepts, legislation, regulations, accounting, calculations, and terminology
• Maintaining positive internal relationships with internal clients and HR colleagues.
• Calculating and processing of manual cheques as required
• Creating and updating process documentation for internal processes
• Adhering to payroll audit requirements related to verification
• Verification of forms entered by other team members

Here's What You'll Need

• 3-5 years of Payroll, preferably in an environment utilizing Oracle PeopleSoft technology
• Payroll Compliance Practitioner or enrolled in CPA designation
• Experience with time/labour system preferred
• Understanding of union and non-union work environments
• Working knowledge of Ontario Employment Standards Act
• Proficient in MS Office applications (Excel, Word, PowerPoint)
• Strong interpersonal and communication skills
• Client-service focus with analytical, problem-solving, and critical thinking capabilities
• Understanding of privacy and confidentiality principles, policies, and legislation
• Ability to prioritize, manage time and multi-task within the confines of multiple deadlines
• Familiar with Service Canada and Canadian Payroll Association standards

Employment Type

Full-Time, Permanent

Role will require onsite training located at 525 University Avenue, afterwards will transition to 80% work from home.

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.

How to Apply

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.