Licensing Records Administrator

ABOUT AGLC
Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust.

ABOUT REGULATORY SERVICES

Regulatory Services Division ensures the integrity of the gaming, liquor, and cannabis industries in Alberta. Through a mix of business improvements, detailed audit, compliance support and diligent investigation we are able to deliver on our promise to protect the Albertans we serve!

ABOUT THE POSITION

Licensing Records Administrator
Job Req: 1902
Location: St. Albert Office
Division/Branch: Regulatory Services / Compliance
Classification: Administrative Support 2 (072)
Status: Union
Employment Status: Temporary Full Time
Salary: $41,031.81 - $49,900.59
Advertising:Internal and External
Closing Date: May 17, 2023

JOB SUMMARY
This is a temporary position with a potential end date of December 22, 2023.

Reporting to the Supervisor, Licensing Records, the Licensing Records Administrator position is responsible for providing administrative and records management support to the Regulatory Services Division by creating and maintaining all incoming gaming, liquor and cannabis files. Key areas of responsibility will include:

• 
  Receiving, stamping and distributing all incoming documents received via email, fax and hardcopy.
• Logging all incoming documents into the Gaming Licensing System (GLS).
• Creating and maintaining liquor files, gaming files, and cannabis files.
• Updating all contact information for gaming organizations and their executives.
• Contacting organizations when documentation is incomplete or incorrect.
• Retrieving archived files when requested and providing Records Management the information they require via versatile records management program for retrieval.
• Filing all new incoming documentation for liquor, gaming, cannabis and casino facility files.
• Recording and archiving inactive gaming liquor and cannabis files.

Well-developed organizational skills and prioritization ability are required as this role will involve the handling of multiple tasks simultaneously including a high volume of file maintenance.

To be successful in this role, you will need to possess strong computer skills including proficiency in MS Suite, well-developed interpersonal skills, the proven ability ensure a high level of accuracy when meeting deadlines, strong file maintenance skills and a comfort level working independently within a team environment.

SKILLS & ABILITIES

• Completion of Grade 12 is required.
• 1 year of related administrative/records experience is required.
• Post-secondary education or courses taken with a focus on Records Management is beneficial.
• Extensive knowledge of Microsoft Office Suite of products.
• Public Sector administrative experience would be considered an asset.

• Knowledge of AGLC policies, procedures and handbooks would be considered an asset.

NOTE:

• To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada.
• While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
• As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment.
• An equivalent combination of education and experience may be considered. Candidates with lesser qualifications may be considered at a lower classification and salary. This recruitment may be used to fill future vacancies.
• AGLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.