Job Information

Job Requisition ID: 30640

Ministry: Justice & Solicitor General

Location: High Prairie

Full or Part-Time: Full-Time or Part-Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Permanent, Temporary, Wage

Scope: Open Competition

Closing Date: Open until suitable applicant is found

Classification: 013JCA / 015JCA

About Us

Role

The Court and Justice Services Division is looking for motivated, hardworking and reliable individuals to join their team as a Judicial Clerk/Senior Judicial Clerk. To be successful in this role, you must demonstrate a high level of integrity, excel in a fast paced environment and have a passion for supporting Albertans as they navigate the court system.

As a Judicial Clerk, you will represent the administration of Court in a responsible and professional manner that reflects the fair and equitable delivery of justice in Alberta. The shifting priorities between the courtroom and assisting the public and lawyers at the counter, provides diversity on a daily basis.

Court and Justice Services also offers Judicial Clerk roles that are bilingual and require the ability to read, translate and clearly communicate both verbally and in writing for trials and other court related matters where the accused has chosen to have their trial heard in French as allowed by the Criminal Code of Canada.

Responsibilities

• Your key responsibilities will include court, counter and office duties and will be the following but are not limited to:
• Organizing and managing administrative processes within the courtroom for both civil and criminal proceedings.
• Maintaining the court record, including operation of the digital recording system; maintaining the decorum of the court.
• Entering and being responsible for exhibits entered into the record.
• Liaising with judiciary, lawyers, police and the general public.
• Reviewing and filing documents in adherence with the Alberta Rules of Court and various Provincial and Federal statutes.
• Providing assistance to the public and legal community at the counter and on the phone
• General office duties, including telephone, scanning, fax and incoming mail.
• Data Entry, Production and Processing of all Civil and Criminal Court Orders.
• Such other related duties.
• Non-Presiding Justice of the Peace Duties.
• Commissioner of Oaths Duties
  

The ideal candidates will possess:

• Outstanding interpersonal and communication skills
• Strong problem-solving skills
• Keen attention to detail and ability to multi-task
• A high degree of accuracy while meeting high volume demands
• Exceptional time management skills
• Ability to adapt to changing environments and ability to handle high stress situations such as hearing and dealing with difficult content
• Excellent keyboarding skills.
• Experience in public speaking
• Experience with MS Office suite (i.e. Word, Excel), Adobe and general computer experience
• Must be respectful and have the ability to resolve conflict and work in a team environment.

Qualifications

Judicial Clerk: A high school diploma plus a minimum of six months of related experience.

Senior Judicial Clerk: A high school diploma plus a minimum of two years of related experience, including 18 months of directly related experience as a Judicial Clerk, as well as the successful completion of the departmental para-legal program.

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.

Equivalency: Related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Related experience that will be considered is as follows:

• Experience as a Judicial or Court Clerk
• Experience in an administrative role working in a Courthouse
• Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support
• Experience in office administration
• Experience working in a customer service or administrative role
• Experience handling cash or accepting payments in roles such as a cashier or clerk

Assets and Preferences will be considered as follows:

• Experience as a Judicial Clerk or Legal Assistant/Paralegal is preferred
• A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.
• Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.
• Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.
• Experience using cloud-based conferencing technology will be considered an asset (for example Cisco based platforms, Microsoft 365, etc.).
• Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset.

This position may require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

If you are considered for a bilingual Judicial Clerk position a French language proficiency test will be administered at the time of the interview to assess the candidate’s ability to speak, read and write fluently.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines.

Salary

Judicial Clerk:
$1,652.88 to $2,014.62 bi-weekly (approximately $43,140 - $52,581 per year)
$22.80 to $27.79 hourly

Senior Judicial Clerk:
$1,945.60 to $2,387.83 bi-weekly (approximately $50,780 - $62,322 per year)
$26.84 to $32.94 hourly

Notes

We have permanent and temporary positions, located in the High Prairie Provincial Courthouse, working 36.25 hours per week.

Full time Judicial Clerk positions work 36.25 hours per week, Monday to Friday. Overtime is often required with little or no notice as courts may start early or run through lunch.

This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

Final candidates for this position will be asked to undergo security screening.

All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the

province they reside in.

What we offer:

• Comprehensive benefits plan:
• Pension plan:
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).
Ex: Legal Assistant: January 2016 – June 2019 (FT, 5 eight-hour shifts/week).

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Tips for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Sonya Bartley-Wynter at Sonya.Bartley-Wynter@gov.ab.ca

If this competition is closed as per the closing date noted above, please continue to check