The Faculty of Health Sciences Finance Department is recruiting a new full-time position to join its national award-winning Finance 2 Go service. The successful candidate will become part of a strong team of professionals who pride themselves on their accuracy, speed, and exceptional customer service. The primary responsibility of this role is managing incoming requests to process financial transactions in our Mosaic Finance module. This involves ensuring all backup documentation is provided, performing the data entry, and following items through to completion (approval, posting, and payment). Transactions include supplier payments, employee expense reimbursements, corporate credit card reconciliation and payment, journal entries, and customer deposits. Communication with clients and with other team members is expected and encouraged.

The role requires a sound knowledge of, and adherence to, McMaster’s financial policies. Many of our research groups rely on our services, so Finance 2 Go members require a solid background in research accounting processes. We manage requests from a very decentralized, very diverse community, including faculty members, administrators, medical clinics, education programs, and researchers. The ability to communicate professionally in various styles to this diverse group of customers is a definite asset.

JD # JD00652
Pay Grade: 6
Title: Financial Coordinator (I)

Unit/Project Description:
Working on the Finance 2 Go team for the central FHS Finance office. Data entry and
follow-up of financial transactions such as supplier payments, employee expenses,
journals, and credit card reconciliations. Advise clients on AP and other policies, and
ensure adherence to these policies.

Job Summary:
Responsible for applying specialized knowledge and understanding of financial policies
and procedures to coordinate and process University financial transactions. Analyzes,
records, classifies, and summarizes accounting data according to established
procedures. Ensures accuracy and compliance with existing guidelines, policies, and
procedures.

Purpose and Key Functions:

• Coordinate the collection, verification, analysis and reporting of financial data.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Develop budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Generate reports and account statements and review for accuracy.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Investigate discrepancies using established procedures.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.

Requirements:
2 year Community College diploma in Accounting or a related field of study.
Requires 4 years of relevant experience.

Assets:
Excellent communication skills with a varied set of customers; knowledge of Mosaic
finance module; and, experience with research finance accounting would all be assets
in this role.

Additional Information:
This position is remote, with occasional in-person meetings or training sessions.

To apply for this job, please submit your application online.

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.