You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Sun Life is seeking a talented individual to fill the role of Executive Assistant that will provide efficient and high-quality administrative support to a team of 3 Assistant Vice-Presidents. The successful candidate will be self-confident, proactive, highly efficient and a creative thinker with the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality.

What will you do?

• Manages all aspects of the of AVP’s calendars to ensure meetings are prioritized with internal and external participants.
• Plan and execute events organized by the AVPs, including townhalls, functional events while supporting content, attendees, facilities, presenters, surveys etc.
• Coordinates meeting logistics, preparing agendas, and sourcing relevant reports for AVPs.
• Liaise with internal partners such as Internal Conference Services, Linguistics, Communications, Procurement, etc.
• Identify and pro-actively manage conflicting demands, coordinate with other EA's.
• Manages expenses and sundry orders for the team (expense reimbursement, catalog purchases, etc.)
• Coordinate travel arrangements and if required, accompanying material.
• Assists in the preparation and distribution of internal communications and internal reporting.
• Maintain centralization of key artifacts and processes for SEA Team such as, distribution lists, organizational charts, accounting of meetings.
• Screen and manage outside meeting requests with tact and diplomacy to identify issues and determine priority using judgment, sensitivity, and confidentiality.
• Provide coverage for other EA's during vacation time/absence.
• May perform other administrative duties as required.

What you need to succeed?

• A minimum of 3-5 years experience working as an Executive Assistant supporting senior leaders
• Significant experience working with technology teams, particularly Information Security
• Advanced tools knowledge including MS Office (Outlook, Word, Excel, PowerPoint) and Enterprise expense platforms.
• Advanced knowledge of collaboration tools such as SharePoint, Workplace Chat and other collaboration platforms.
• Excellent verbal and written communication skills and ability to communicate effectively at all levels of the organization.
• An individual that can work in a fast-paced environment and with a high degree of efficiency.
• A team player with strong interpersonal skills and ability to interact with team members across regions.
• Excellent organizational skills, ability to make decisions and manage competing priorities.
• Demonstrates accuracy and thoroughness in day-to-day activities.
• A self-starter, ability to learn quickly and a pro-active individual.
• Exercise discretion and always maintain confidentiality.

Notes/Unique Requirements

• Occasional overtime, ability to work flexible hours with minimal notice and or travel between locations may be required on rare occasions

What’s in it for you?

• Fitness and wellness programs that help you balance work and life and enjoy a healthier lifestyle
• Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
• Flexible Benefits from the day you join to meet the needs of you and your family
• Ongoing learning, training, and coaching to grow your career
• Competitive salary and bonus structure influenced by market range data
• We are honoured to be recognized as a 2022 Best Workplaces in Canada by Great Place to Work® Canada

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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