If you are an administrative professional looking for a challenging position where you can use your skills to shape and develop an organization we have a great opportunity you may be interested in. We are currently recruiting an Executive Assistant for one of our valued clients.

The ideal candidate is a professional that regards themselves as a trusted administrator who is self driven, organized, and thrives in a fast-paced environment. This position reports directly to the ownership team and is responsible for providing and overseeing a wide variety of administrative functions with the primary focus is ensuring that company goals and objectives are met, and that operations run efficiently. This position requires a high degree of attention to detail with a strong team-oriented attitude.

Our client is a privately held company that specializes in the transportation of loaded and empty containers to and from the rail yards, steamship lines, freight forwarders and distribution centres within the Greater Toronto Area.

This in-office, permanent, full-time role is located in Mississauga, Ontario.

Why is Prasad & Company LLP posting this position?

Prasad & Company LLP is a public accounting firm based in Thornhill with a secondary location in Vancouver. Our Firm offers a full range of services including business advisory, assurance, tax preparation, and estate and business succession planning. We recently added HR Recruitment and IT Services.

Responsibilities:

• Overseeing all incoming and outgoing correspondence including emails, memos, phone calls, and reports.
• Provide scheduling and administrative support to the ownership team, and other management as required.
• Coordinate and maintain electronic calendar/schedule, including adding events, making travel arrangements, rescheduling appointments, and providing daily briefings.
• Revise letters, memos, and/or any other correspondence to include.
• Attend scheduled in-person or virtual meetings, take meeting minutes, and circulate meeting minutes to all attendees with action points.
• Manage communication between upper management and employees, liaise with internal and external executives on various projects and tasks.
• Complete research as required for various tasks such as completing applications, setting up accounts, obtaining various licenses.
• Perform various due diligence research to provide guidance/recommendations to management where required.
• Create presentations for staff, client, and vendor meetings.
• Maintain confidentiality of highly sensitive information.
• Develop and maintain a highly professional with ownership team, employees, vendors, and clients.
• Order lunches, dinners, and retrieve beverages as requested.
• Provide general administrative support with various tasks as requested.

Qualifications:

• 2 years of experience in a similar role.
• Transportation, trucking, logistics industry experience is required in any capacity.
• People Team oriented and results driven.
• Well organized and detail oriented.
• Strong communicationStrong verbal and written communication skills and collaborative skills.
• Excellent organizational skills and ability to work in fast paced environment.
• Excellent interpersonal skills.
• Clear and concise communication skills both verbal and written.

Prasad & Company LLP and the client it represents for this role are equal opportunity employers committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants.

Accommodations are available upon request.

Thank you in advance for your interest.

Only those candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Salary: $60,000.00-$70,000.00 per year

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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