The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba Faulty of Science is looking for a Co-op Program Assistant. This position will be the first point of contact for students, employers, faculty, and staff enquiries relating to the co-op programs. The Co-op Program Assistant will also be responsible for assisting the Co-op Coordinators and the Director in the day-to-day administrative operations of the Science Co-op Program.

If you are energetic, client-service focused, and meet the qualifications listed below, we hope you will consider applying for this unique opportunity and look forward to reviewing your application.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institute is required.
• Training directly related to career counselling or recruitment is required.
• Knowledge of STEM disciplines would be an asset.
• A minimum of four years of directly related administrative experience with demonstrated ability to manage databases, is required.
• Experience with student advising and employer relations is required.
• Experience with event planning and coordination is required.
• Experience in job search support, human resources, career counselling, recruitment, or other similar client services, is preferred.
• Experience with the administration of a Co-operative Education and/or Work Integrated Learning program would be preferred.
• Experience with resume and cover letter writing and critiquing is preferred.
• Experience meeting with industry partners through telephone and in-person visits is preferred.
• Experience with UM CONNECT, UM Learn, Aurora, and website maintenance would be an asset.
• An acceptable equivalent combination of education and experience may be considered.
• Exceptional organizational skills with high level of computer proficiency in Microsoft Office, particularly Excel, Word and email and Internet usage, is required.
• Excellent communication skills both in person and over the phone with the ability to craft professional correspondence, is required.
• Positive, pro-active attitude with an engaging manner and exceptional interpersonal skills are required.
• Demonstrated ability to build positive relationships with students and employers is required.
• The ability to contribute creatively to the development of marketing strategies is required.
• Must be able to coordinate schedules, arrange meetings, and participate in strategic planning.
• Strong teamwork skills with the ability to make independent decisions in the best interest of all stakeholders, is required.
• Must be able to complete assignments independently with little or no supervision.
• The ability to multi-task, prioritize and handle large volumes of work within tight timelines, is required.
• The ability to manage the collection and compilation of large volumes of data, verify information and produce detailed statistical reports, is required.
• Must be able to effectively mentor and assist in advising students.
• The ability to identify, recommend, process and implement improvements, is required.
• Must be able to adapt to new technology, especially new computer software and Internet resources.
• Knowledge of University of Manitoba and Co-operative Education procedures and practices is an asset.
• Knowledge of/background in Science is an asset.
• Knowledge of information technology industry is an asset.
• Overtime hours and weekend work will be required during peak times.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: January 3, 2023

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Salary: $46,319.00-$63,354.20 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care

Schedule:

• Overtime
• Weekend availability

Work Location: One location

Expected start date: 2023-01-30

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