We are looking for a Full-Time Administrative Assistant to join our Long Term Care & Senior Services team!

Bruce County

"Bold and beautiful Bruce County ... a healthy, caring community of prosperity and innovation."

The journey to an ever better Bruce County will be marked by exploration, inquiry and discovery. A place powered by innovation and shared values. A place where we help people who live, and work here make great personal choices and also reflect the public interest. Because of this mind-set, we do some pretty amazing things!

Join our team powered by innovation and shared values where explorers turn obstacles into opportunities and individual challenges into shared solutions. Come join us on roads less travelled and turn your journey into an adventure.

Bruce County Long Term Care

Residents First…Every day…Every way!

Bruce County proudly operates two Long Term Care Homes— Gateway Haven located in Wiarton, Ontario and Brucelea Haven of Walkerton, Ontario. These homes provide quality services to the residents and their families.

The success of the operation of Bruce County's Long Term Care Homes is built on the foundation that this is a true 'home' for all its Residents. Home is a place where residents may live with dignity and in security, safety, and comfort and have their physical, psychological, social, spiritual, and cultural needs adequately met. This strong foundational belief is encompassed and supported by the legislation and regulations highlighted in "The Residents' Rights" and "The Long Term Care Homes Act, 2007".

Location

Bruce County Administration Building - Walkerton, Ontario

Travel to both Long Term Care Homes may be required on occasion.

Salary

The salary range for this position is $53,654 to $63,188, based on a 35-hour work week.

Benefits

• Comprehensive extended health care and dental benefits
• Enrollment into OMERS pension plan
• Employee Referral Program
• Access to an Employee Assistance Program
• Employee Discounts to enjoy great savings on entertainment, travel, shopping, health & wellness, sport and more!
• Educational Assistance for skills development and career advancement

Health, Safety & Wellness

• Health & Safety Program
• Workplace Mental Health Program
• Health & Wellness Committee Activities
• Winter Loan Program offering equipment rentals for you discover Bruce County’s winter wonderland!

About the job

Reporting directly to the Director, Long-Term Care and Senior Services, the Administrative Assistant will work closely with both the homes to provide a full range of administrative support. The successful candidate will have exceptional organizational and administrative skills and will be comfortable working in a fast paced and constantly changing environment. As a shared administrative support, the administrative assistant will be dynamic, proactive, and able to anticipate the needs of the leadership team.

Responsibilities

• Perform clerical and administrative functions.
• Coordinate and maintain documentation and file management using The Ontario Municipal Records Management System (TOMRMS) which includes paper and electronic documents.
• Prepare draft reports, including typing, copying, binding, etc., in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) standards.
• Coordinate meetings including minute taking, agenda preparation, administration support and participation on interdepartmental working groups.
• Prepare draft communications for internal and external partners.
• Maintain and process invoices including coding as per budget specifications.
• Maintain database such as Surge Learning, PointClickCare, Health Connex, Policy Stat and MOH/Health databases.
• Organize meeting, training, and professional development days for the department.
• Interact and collaborate with other inter-departmental administrative support staff.
• Provide assistance to Administrators in the home with administrative tasks as needed.

The duties and responsibilities outlined above are representative but not all-inclusive.

Requirements

• Two-year post-secondary diploma in Business or Office Administration
• Two years of previous experience in a key administrative role
• Knowledge and experience in community, retirement and long-term care sectors would be considered an asset
• Knowledge of government and sector issues within long-term care an asset
• Ability to understand and synthesize information related to the long-term care sector
• Proficiency in Microsoft Office programs
• Ability to effectively communicate (both written and verbal with internal and external stakeholders)
• Ability to write moderately complex correspondence including memos, agendas and letters
• Demonstrated time management skills
• Ability to multi-task and organize/prioritize various ongoing projects
• High flexibility with strong interpersonal skills that allow one to work effectively in a diverse and changing environment
• High level of integrity and work ethic
• Meticulous records maintenance skills
• Customer service orientated, displaying confidence and exceptional social skills
• Ability to deal with people sensitively, tactfully, diplomatically and professionally

Interested applicants should review the entire job posting at www.brucecounty.on.ca, and then apply online, following the outlined process. The deadline for applications is January 2, 2023, at midnight.

Diversity & Inclusion

The Corporation of the County of Bruce is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

Privacy

Personal information contained in applications will be used for recruitment purposes and collected as per the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, Chapter M.56.

Job Type: Full-time

Salary: $53,654.00-$63,188.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

Application deadline: 2023-01-02

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