The Administrative Assistant is responsible for providing comprehensive support to the President and assigned Executives, and, serving as a liaison to the Board of Directors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Effectively manage the President’s schedule to provide the most strategic and efficient use of the President’s time at meetings and events, and to ensure that he/she is appropriately briefed for all occasions. In addition to general calendar management, is responsible for the President's travel arrangements and itinerary.
• Effectively manage the President’s correspondence, ensuring prompt responses or follow through on requests for decision and action. Review outgoing office correspondence, speeches, etc., for procedural, grammatical and factual accuracy.
• Draft letters of invitation, thanks, congratulations, acknowledgment, etc., for the President's signature.
• Maintain a current knowledge of the major initiatives of the company to inform this work.
• Coordinate all events sponsored by President, Executive Member or Board of Directors.
• Organize the incoming flow of work, prioritize requests, maintain a monitoring system, and follow-up to ensure timely responses. Prepare the agenda for and attend all meetings; record and transcribe minutes of all such meetings. Assist with appropriate follow-up actions at the conclusion of these meetings. Create presentations for Executive Team and ensure accuracy of details. Create and maintain SharePoint and Board site for executive management and administration.
• Research and provide background information on various issues as requested. Track, monitor and complete all expense reports as well as serve as low-value purchase coordinator for the Executive Office. Track and update travel and vacation time on shared calendar, ensuring Executive Team is aware of coverage and who is away.
• Provide open, timely and effective communication, keeping the President abreast of salient matters.
• Coordinate all visits to the Company made by Board of Directors or other guests.

Job Types: Full-time, Permanent

Salary: $42,000.00-$60,000.00 per year

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• St. Catharines, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative experience: 3 years (preferred)

Work Location: One location

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