Why work for us?

In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus earned days off (26 per year for support staff and 15 per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more.

Key Responsibilities

Reporting to the Legal Director, some of the key responsibilities of the Administrative Assistant are:

• Type and review letters, documents and other materials from instructions or precedents
• Answer the phone, respond to inquiries and relay messages
• Maintain strict client confidentiality and adhere to government privacy legislation
• Provide information to the public and to clients
• Set appointments for professional staff, assess and refer unusual situations to supervisor
• Maintain client files, filing systems and electronic client database
• Perform data entry and maintain statistical records
• Provide other clerical functions, including receiving and sending mail

Position Requirements

• High school diploma with one-year of relevant post-secondary education or an equivalent combination of education and experience
• Able to use a database, operate computers and is skilled in using Microsoft Office (Outlook, Word and Excel)
• Strong interpersonal skills and demonstrated client service focus
• General knowledge of the practice of law is considered an asset
• Successful candidate will be required to provide an acceptable criminal record check.

Core Competencies

• Leadership: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible.
• Judgment: ability to arrive at sound conclusions after evaluating information or ideas by applying knowledge, past experience, logic and insight, including in cases where discretion is required because the situation is ambiguous or information is limited. Acts with integrity and respect, works independently, and is committed, skilled and responsible.
• Dependability and Reliability: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time.
• Quality of work: correctness and degree of excellence of work performed based on the job description and expectations of the position.
• Initiative: extent of independent thinking and action and willingness to do more than is expected.
• Cooperation and attitude with clients: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect.
• Adaptability and change management: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities.

Applications are reviewed on a rolling basis and will be accepted and evaluated until the position is filled. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.