Administrative Assistant Job at Health Sciences Centre
Requisition ID: 337004
Position Number: 20034224
Posting End Date: May 22, 2023
City: Winnipeg
Site: Health Sciences Centre
Work Location: Health Sciences Centre
Department / Unit: Patient Services CCNOP
Job Stream: Non-Clinical
Union: Exempt-OT
Anticipated Start Date: 05/30/2023
FTE: 0.80
Anticipated Shift: Days
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
- Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration.
- Organizes and prioritizes independently the administrative activities for the Coordinator Critical Care Education, and ensures that all work is completed within established timeframes.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor/s while keeping the supervisors/s informed of all potential problems.
- Supports the Critical Care Education team and CCNOP as required for select activities, such as minutes, system access requests, etc.
Experience
- Five years directly related experience.
- Experience in scheduling and coordinating meetings required.
- Previous health care experience would be an asset.
- Experience in staff payroll processes utilizing SAP would be an asset.
Education (Degree/Diploma/Certificate)
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills required.
- A combination of education and experience may be considered.
SPECIAL TRAINING:
- Graduate of a Medical Terminology course is an asset.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Proficiency with computerized systems (Microsoft Office, Word, Excel, SAP Timekeeping and payroll, and PowerPoint) is essential.
- Experience with email and computerized calendars, Microsoft Teams and Zoom platforms, ESF applications – Success Factors.
- Typing speed 60 wpm.
- Ability to compose correspondence on behalf of Director.
- Experience recording and preparing minutes and agendas.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high level of confidentiality.
Physical Requirements
Required to work for long periods of time at a computer.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
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