Administrative Assistant Job at City of Calgary
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As an Administrative Assistant, you will be reporting to the Director of Partnerships and will be responsible for providing a high level of administrative and business support. You will be leading and coordinating clerical support for the business unit. You will also be responsible for filtering of information, policies and procedures throughout the business unit. Primary duties include:
- Manage Director’s calendar, scheduling and prioritizing meetings, screening and distribution of incoming correspondence and inquiries to the Director Office.
- Act as a resource to support Council or Committee reports and cross Corporate communications.
- Create agendas and take minutes for the business unit and leadership team meetings.
- Direct media, public and 311 inquiries to appropriate team members for action or response.
- Business unit records management planning and coordination.
- Provide assistance to business unit related support services including Finance, Human Resources, and Marketing.
- Administrative duties to include corporate credit card statements, travel arrangements and digital file management.
Qualifications
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A completed 1 year diploma or certificate in a related field and at least 5 years of related administrative experience is required.
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Intermediate level of proficiency in Microsoft Office (Excel, Outlook, PowerPoint and Word) is required. Advanced level of proficiency will be considered as asset.
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Handling confidential and sensitive information and a high level of trust is essential for this position.
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Success in the position requires strong attention to detail, effective and pro-active problem solving skills, self-motivation and the ability to prioritize a high volume of work in a fast paced environment.
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A strong team player with the ability to build collaborative working relationships.
Pre-employment Requirements
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Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Partnerships
Position Type: 1 Temporary (Up to 18 months)
Location: 800 Macleod Trail SE
Compensation: Pay Grade 7 $33.33 - 44.60 per hour (2023 Rates)
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal / External
Apply By: January 10, 2023
Job ID #: 306696
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