Accounting & Administrative Coordinator

Our Company:

ENKON Information Systems Inc. implements web-enabled Land Information Systems for clients around the world. We are an innovative company with offices in Victoria, B.C and Gaborone, Botswana. We are currently seeking a highly motivated Accounting & Administrative Coordinator to join our team. We are looking for someone who takes initiative, enjoys working with others, has great attention to detail, and is able to work in a fast paced and ever changing environment.

Our Team:

You will work with a dynamic team that values integrity, respect, and continuous innovation. Our team enjoys creating a fun work environment through group activities and continuous communication. Our sunny days include Bar-B-Qs on our patio, and our rainy days are brightened with our four-legged team members who join us in the office. Management believes in inclusion, so you will be part a team that wants to hear what you have to say.

Our Benefits:

ENKON offers a full benefit package to its employees that includes a group medical & dental benefits plan. Our office is equipped with bike storage, as well as, a gym for employee use.

Job Type: Full-time - Salary

The position will be at our office in Victoria, BC.

Successful candidates will have the following qualifications:

Must-Have:

• 2-3 years’ experience in bookkeeping
• 2-3 years’ experience in an office administrative role
• University degree, or related diploma
• Exceptional time management
• Superior written and verbal communication skills
• Intermediate Excel skills
• 45 WPM Typing
• Valid BC Driver’s License
• Microsoft Office experience

Nice-to-Have:

• Advanced Excel Skills
• Experience using QuickBooks Online
• Knowledge of Office 365 Suite Applications

Your duties will include:

• General Bookkeeping duties including but not limited to Accounts Payable and Accounts Receivable
• Assist with handling the CEO’s schedule and meetings
• Assist with data entry, account reconciliations, preparing staff expense reports, petty cash reconciliation and filing
• Provide administrative duties, including but not limited to being the first contact via phone, email and in person, facilities management (office and kitchen supplies management) and other typical administrative tasks
• Events management such as monthly Lunch and Learns, staff outings, client hosting and company-wide events
• Assisting the Human Resources department with scheduling interviews, job postings, and reference checks
• Coordination of all Hospitality requirements - office lunches, booking employee and client travel arrangements
• Hosting visiting clients such as conducting personalized tours, booking tourist activities, and arranging dinner outings**
• Property and reservation management for company rental property
• Providing support to the Controller as required, including but not limited to ensuring time entry is complete weekly, data entry, account reconciliations
• Taking minutes for management meetings
• Assisting with editing and binding of company reports and project submissions

**dependent on government regulations related to COVID-19

Applicants will still be considered if they meet most, but not all the must-have qualifications.

We look forward to hearing from you and learning about how you could be a fit for our team!

Job Types: Full-time, Permanent

Salary: $34,660.45-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Extended health care
• Life insurance
• On-site childcare
• On-site gym
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
All staff are fully vaccinated. Common areas are cleaned and sanitized regularly. Masks and hand sanitizers are readily accessible for any staff who chooses to use them.

Ability to commute/relocate:

• Victoria, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 2 years (required)
• Bookkeeping: 2 years (required)

Work Location: One location

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