Description

Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

Temporary Accounts Receivable & Payable Clerk

(anticipated for a period of up to 21 months)

Who We Are

What You Will Get To Do

The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.

By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

Reporting to the Senior Manager of Treasury Services, the Accounts Receivable and Payable Clerk is responsible for accounts payable functions, including but not limited to the following:

• processing of all invoices in a financial and purchase order system whereby payments are issued by cheque and EFT;

• be the expert user of the accounts payables module of the purchase order system ensuring purchase orders are completed correctly by other departments;

• ensuring invoices correctly reflect the appropriate charges and to work with purchasing staff or the originating department to resolve any issues related to discrepancies providing accounting and administrative support to the accounts payable function;

• assisting departments with invoice payment in a timely manner, any inquiries regarding the status of the invoice or how to complete forms such as employee reimbursements and HST calculations;

• communication with vendors regarding EFT information, outstanding invoices, or any other invoice inquiry preparing analysis of asset, liability and operating accounts;

• ensuring timely processing of invoices related to payment certificates for construction projects to assist in ensuring compliance to legislated timelines;

• making recommendations and providing support to ensure the Treasury division moves towards providing real time financial information to users and to assist managers to use this information to make informed decisions;

• preparing monthly general ledger reconciliation and balancing of account receivable;

• preparing accounts receivable invoices on a weekly, quarterly, monthly and yearly basis;

• preparing, verifying and reconciling daily deposits and record EFT payments for invoices;

• providing back up support to other positions as required;

• assisting with year-end audit; and,

• assisting with other projects/duties as assigned.

Who You Are

Our team is looking for an enthusiastic, solutions-oriented team player that takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value partnerships. Your excellent communication and interpersonal skills coupled with your experience promoting and maintaining positive relations enables you to skilfully build, establish and maintain positive working relationships within the workplace.

You are a strategic thinker who is excellent at prioritization and a problem solver. Using your extensive knowledge and experience in the field allows you to navigate through complex problems and recommend innovative solutions. You have the ability to demonstrate tact, diplomacy and sound discretion when working with a broad range of partners.

What You Bring To Our Team

As the successful applicant, you must possess:

• a three (3) year diploma in Accounting, Finance or related field;

• completion or enrolment in the AMCTO program; CPA program; or Municipal Accounting and Finance Program (MAFP);

• a minimum of two (2) years related accounting experience in a financial accounting environment (including accounts payable or accounts receivable), preferably in a municipal environment;

• an intermediate level knowledge of MS Office (Word, Excel, Outlook);

• knowledge of financial, purchasing and reporting software applications;

• the ability to work independently in a team environment;

• strong analytical, research, reasoning/negotiation, and problem solving skills;

• a keen sense of accuracy, thoroughness, and attention to detail with strong numerical abilities;

• excellent organization and prioritization skills;

• well-developed interpersonal and public relations skills; and,

• the ability to communicate both verbally and in written form, in a clear, concise, effective and courteous manner in order to establish and maintain effective working relationships with staff and the general public.

What We Offer You

• Salary: $50,159 - $62,717 per annum *

• Benefits and a retirement plan offered in accordance in Corporate programs and/or the applicable Collective Agreement.

• The Town is currently undertaking an extensive job evaluation review for CUPE positions. The salaries and job responsibilities for all full-time unionized postings are being considered under review until the results and ratings for these positions are finalized and shared. Please be aware that salaries and job responsibilities may be impacted by this review.

We are an Equal Opportunity Employer

At the Town of Whitby, our values guide everything that we do. We celebrate our differences, which is why we are committed to building an inclusive and barrier-free environment for our team. If you need a specific accommodation during the recruitment process, please let us know, and we will be happy to provide. Any information received relating to accommodation will be addressed confidentially.

Acknowledgement will only be forwarded to those applicants who are invited for an interview.

Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.

For your safety and the safety of others, if offered a role with the Town you will be required to demonstrate in writing, from an Ontario Ministry of Health authorized site, that you are fully vaccinated for COVID-19 as of your hire date.

Vaccination requirements are subject to bona fide medical and/or human rights exemptions. Any request for an exemption will be reviewed on a case-by-case basis, as per our COVID-19 Vaccine Policy, and would be subject to the Town’s accommodation process.

Union Affiliation: CUPE FT

Hours: Monday to Friday 8:30 a.m.to 4:30 p.m. (35 hours per week).

Work Location: Whitby